Service Manager

About the role

The Service Manager is a member of the Property Management team and is primarily responsible for effective and efficient management of all open service jobs and preventative maintenance for our occupied homes. This position provides leadership and daily management over an assigned area and team responsible for single-family rental homes and the residents who occupy them.

Responsibilities

• Demonstrate a working knowledge of lease documents and resident rules and regulations
• Manage Service jobs to provide outstanding customer service and timely resolution to resident requests on occupied homes
• Maintain response times, resident satisfaction and the overall productivity and efficiency within their portfolio
• Review schedules and approve third party vendors, vendor pricing, resident charge backs and invoices for completed work
• Provide technical support to service technicians to ensure proper diagnosis and repair of all service jobs
• Ensure all required training is completed in a timely manner for self and all team members supervised, while administering and ensuring compliance with technical training program for the service team
• Follow-up on service orders to ensure resident satisfaction with the work completed and works to resolve issues with dissatisfied customers
• Manage and execute semi-annual home inspection program to improve resident satisfaction, control unit turn costs and maximize average length of lease occupancy
• Conduct other property visits for the purposes of occupancy and lease compliance checks, posting notices, coordinating utilities, eviction lockouts, etc.
• Comply with the Company’s national procurement policy and program, while managing fleet and fleet stock accordingly
• Oversee vendors to ensure the best possible outcome on service requests, that residents are highly satisfied, and expenses and costs stay within stated company targets, while controlling costs by overseeing maintenance and service jobs, accurately track and report work
• Comply with all Company applicable health and safety rules and regulations, as well as ensure all properties are compliant with local, state, and federal health and safety laws
• Coordinate activities to maximize the efficiency of all processes
• Ensure that workplace safety standards and practices are always upheld
• Perform performance management of personnel including, reviews, career advancement path, corrective action, mentoring and performance improvement plans
• Communicate effectively with Service Director and Portfolio Operations Director as well as with tenants, owners, and agencies via telephone and email regarding any issues that arise relating to HQS inspections, as needed
• As needed, initially inspect, and reinspect Housing Choice Program properties (example-Section 8) annually for compliance with all applicable regulations and policies, including those of Housing and Urban Development (HUD) and the city’s Housing Quality Standards (HQS) local building codes and zoning ordinances
• Conduct in person inspections/communicate with Housing Choice Program governmental representatives
• Properly report deficiencies, determine who is responsible for repairs, and establish deadlines for completion of work; document findings and conduct follow-up inspections to ensure that repairs are finished by deadline
• Document, in writing, necessary work to be completed for units to meet standards and codes
• As assigned, complete the necessary paperwork for newly qualified Progress Choice Homes; perform related duties and responsibilities required and as assigned for these programs
• Be knowledgeable of local HUD program rules and changes to ensure compliance in conjunction with the Progress centralized Housing Choices and Rental Regulations department
• Develop and maintain positive relationships with local market team members as well as all relationships with Housing Authorities within your assigned region, under the guidance of Progress Residentials’ centrally based Housing Choice and Rental Regulations department
• Carry out other duties as assigned that are in the best interests of the company while being a champion for Progress Residential’s Core Values

Qualifications

• 5 or more years of experience managing service, operations and maintenance in multi-family, single family, military housing or equivalent
• High School Diploma or equivalent required
• EPA certified to handle refrigerants
• Valid Driver's License required
• Available to work flexible hours which may include some weekends and evenings
• Available to offer support for after-hours service technicians and / or vendors
• Effective communication skills, ability to work with General and Sub-Contractors on scope, price and schedule
• Strong customer service skills and must be able to address customer’s concerns professionally
• Strong skills with MS office products including Excel
• Proven record of working independently and with minor supervision
• Ability to work in a fast-paced team environment