Senior Workplace Services & Projects Coordinator

About the role

We are seeking a highly organized and proactive Senior Workplace Services & Projects Coordinator to join our team. This individual will play a critical role in overseeing the day-to-day coordination of facility operations and office events.

Responsibilities

• Oversee the maintenance, cleanliness, and safety of the office or facility space.
• Cookout and schedule routine maintenance, cleaning, and repair services with external vendors and internal teams.
• Conduct regular inspections to ensure the facility meets health and safety standards.
• Maintain inventory and order supplies for the office, kitchen, and meeting areas.
• Address and resolve facilities-related issues promptly to ensure a smooth working environment.
• Coordinate and manage the scheduling, setup, and execution of internal and external meetings and events.
• Serve as the point of contact for meeting/event inquiries and ensure all logistics are communicated effectively.
• Collaborate with teams to ensure all event objectives are met, from planning to execution.
• Assist with virtual meetings by coordinating with IT support.
• Liaise with vendors and service providers, ensuring the quality and cost-effectiveness of services.
• Negotiate with vendors (cleaning, catering, etc.) and ensure all services are provided as agreed.
• Work closely with other departments to support their facilities and event needs.
• Maintain accurate records of facility usage, event schedules, and maintenance activities.
• Aid with any additional administrative tasks as needed to ensure smooth operations.

Requirements

This position is required to be in the office 5 days a week (M-F).

Qualifications

• Bachelor’s degree (preferred)
• Ability to lift up to 25 pounds as needed
• Ability to stand, walk, and move around the facility for extended periods

Skills

Collaboration, problem-solving, attention to detail, organizational skills, and strong communication abilities are essential.

Benefits

BeOne offers a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness. Employees also have the opportunity to own shares of BeOne Medicines Ltd. stock and participate in the annual bonus plan and incentive compensation plan.

Pay

Salary Range: $39.47 - $53.47 per hour. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor.

Schedule

The position requires being in the office 5 days a week (M-F).