Senior Project Coordinator

Core Job Functions

• Affords assistance in task assignment to internal teams, including schedule management.
• Assists in budget preparation and tracks all project-related expenditures.
• Maintains oversight of project progress and resolves any issues that arise.
• Identifies potential project completion shortfalls and acts as the primary point of contact for stakeholders.
• Communicates timeline changes and new information to the project team.
• Creates and maintains comprehensive project documentation, plans, and reports.
• Safeguards all necessary documentation and ensures its proper filing and storage.
• Evaluates current procedures and recommends changes to enhance project planning and scheduling efficiency.
• Adheres to University and departmental policies and procedures while safeguarding University assets.

Department Specific Functions

• Coordinates project activities related to MSOM research space.
• Provides administrative, technical, and logistical support for research operations, including meeting arrangement, progress tracking, and documentation.
• Ensures compliance with all strategic initiatives and objectives to support the University of Miami and the Executive Dean for Research.
• Carries out routine walkthroughs to verify MSOM research space occupancy, equipment, and signage accuracy.
• Manages capital equipment orders, tracks installations, and oversees facility readiness milestones.
• Tracks equipment deliveries, installation schedules, and facility readiness milestones.
• Coordinates research lab/office relocations as assigned.
• Assesses laboratory infrastructure needs and coordinates efforts with various stakeholders such as EHS, Facilities, Supply Chain, etc.
• Determines system improvements and escalates issues as necessary.
• Participates in the completion of research space capital renovation projects.
• Tracks Central Freezer Facility requests and maintains a database of current inventory.
• Supports the EDR Director of Space in developing and maintaining Guidelines/SOPs related to the Central Freezer Facility and implementing changes as needed.
• Assists the EDR Director of Space in overseeing MSOM laboratory and office spaces according to the guidelines established by the Research Space Committee.
• Contributes to the EDR Annual Capital Budget process by collecting requests and preparing them for leadership review.

Qualifications

• Education: Bachelor’s degree.
• Experience: Minimum 5 years of relevant experience in an academic or research environment.
• Knowledge, Skills and Abilities:
  • Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
  • Teamwork: Ability to work collaboratively with others and contribute to a team environment.
  • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
  • Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the groundbreaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America, and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research, and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time. Employee Type: Staff.