Senior Project Coordinator

Responsibilities

• Coordinate daily fleet operations for a large portfolio of vehicles and mobile equipment.
• Manage vehicle assignments, registrations, maintenance scheduling, fueling support, and driver requests.
• Serve as the primary liaison with the third-party fleet management provider.
• Maintain accurate fleet records, vehicle assignments, and cost tracking information.
• Cook up with local tax offices, DMV agencies, and external vendors regarding fleet compliance.
• Respond to a high volume of requests from field staff, managers, and leadership while prioritizing competing demands.
• Support fleet reporting, data analysis, and cost optimization initiatives.
• Communicate effectively with both field personnel and senior leadership through phone, email, and Microsoft Teams.
• Assist with continuous improvement initiatives related to fleet operations and processes.

Qualifications – Must-Haves

• 4–10 years of experience in fleet operations, operational coordination, transportation, dispatch, logistics, vehicle rental, or a similar operational support role.
• Demonstrated ability to manage a high volume of competing priorities in a fast-paced environment.
• Strong customer service and communication skills, with the ability to work effectively with both field personnel and leadership.
• Proven ability to organize, prioritize, and independently manage operational tasks.
• Experience working with Microsoft 365 applications, including Outlook, Teams, Excel, and Word.
• Valid authorization to work in the United States without employer sponsorship.
• Able to work a hybrid schedule.