Senior Workplace Events Specialist

About the role

The Sr. Workplace Events Specialist plays a crucial role in designing and delivering high-impact, inclusive employee events and connection programs for the San Francisco office. They oversee local event logistics, serve as a planning partner for AMER and LATAM offices, and support the Global Events Lead in shaping the global events vision.

Responsibilities

• Lead end-to-end planning and execution of employee events and connection programs for the San Francisco office.
• Own local event logistics for San Francisco: vendor coordination, space setup, signage, staffing, on-site execution, and safety/security compliance.
• Serve as the planning partner for AMER and LATAM offices - help develop event structure, guidance, templates, and best-practice playbooks; advise on regional execution while local logistics remain the responsibility of those offices.
• Support the Global Events Lead in shaping the global events vision, program frameworks, and scalable approaches that balance local flavor with global consistency.
• Manage the event lifecycle: calendar planning, registration, internal communications, pre-event briefs, post-event debriefs, and metrics-driven recommendations.
• Track event budgets and vendor invoices for SF events, maintain vendor relationships and procurement documentation, and assist with invoice reconciliation and budget stewardship.
• Provide general Workplace Team support (approx. 25%): cover front desk occasionally as needed, ticket queue/requests, and help maintain workplace master documents, floorplans, and internal communications related to building events, maintenance and safety.

Requirements

Minimum 4+ years’ professional experience in events planning, workplace events, facilities/office coordination, hospitality, or related fields - with direct experience running employee programs preferred. Demonstrated event execution and vendor management experience (RFPs, quotes, contracting, invoice reconciliation, and budget stewardship). Strong project-management skills and attention to detail - experience managing multiple simultaneous events and operational tasks. Excellent written and verbal communication skills; comfortable interacting with employees and leaders at all levels and producing clear internal event communications. Experience with Google Workspace, familiarity with Workplace platforms (e.g., Zendesk, Asana, Gable, etc.). Practical knowledge of workplace operations and building systems (e.g., S2 access control), and experience coordinating with landlords and facilities vendors. Positive, service-first attitude; able to problem-solve under pressure and adapt to changing priorities across our portfolio. AI literacy: Comfortable using AI tools and automation to improve event workflows, communications, and measurement. Understands how AI can support personalization, content generation, and operational efficiency and can adapt processes to leverage these capabilities responsibly.

Qualifications

• Experience with Google Workspace, familiarity with Workplace platforms (e.g., Zendesk, Asana, Gable, etc.).
• Practical knowledge of workplace operations and building systems (e.g., S2 access control).
• Experience coordinating with landlords and facilities vendors.
• Positive, service-first attitude; able to problem-solve under pressure and adapt to changing priorities across our portfolio.
• AI literacy: Comfortable using AI tools and automation to improve event workflows, communications, and measurement.

Skills

• Event planning and execution.
• Vendor management.
• Project management.
• Communication skills.
• Google Workspace proficiency.
• Workplace operations knowledge.
• AI literacy.

Benefits

Full-time onsite presence; role may include some extended hours (evenings/weekends) for events and support as needed.

Pay

$32.21 – $48.56 hourly

Schedule

Mon–Fri 8:00am–5:00pm; may require overtime and occasional evenings/weekends to support events.