Senior Specialist, Events

About the role

The Senior Specialist, Events role is responsible for planning and executing internal Firm events across the full event lifecycle, independently managing select programs and owning defined planning workstreams for complex leadership conferences and other high-profile events.

Responsibilities

• Scoping event requirements and budgets
• Sourcing and evaluating venues
• Negotiating and finalizing hotel contracts
• Managing all post-execution obligations
• Partner with internal stakeholders to define event objectives, audience, format, run of show, and logistical requirements
• Manage a range of internal events varying in size and complexity, including offsite receptions, team meetings, training sessions, partner programs, and leadership conferences
• Provide onsite event management support, troubleshoot issues in real time, and ensure a high-quality attendee experience
• Serve as lead planner for smaller-scale events and as a key planning partner on more complex, high-profile leadership conferences and firmwide programs
• Coordinate all event logistics, including venue research and selection, catering, audiovisual needs, transportation, rooming lists, registration, materials, and onsite staffing
• Develop and maintain detailed project plans, timelines, and planning documents to ensure successful execution and alignment across stakeholders
• Assists in the review of contracts for hotels, restaurants, and other related services for off-site events
• Manage vendor relationships and coordinate with external partners to support seamless event delivery
• Tracks event budgets, processes invoices, and monitors expenses to support cost-effective planning and adherence to budget parameters
• Support attendee communications and event materials, including invitations, agendas, presentations, signage, briefing documents, and post-event follow-up
• Collaborate with cross-functional teams, including administrative, communications, technology, facilities, and catering partners, to deliver well-executed internal programs
• Conduct post-event evaluations, gather feedback, and identify opportunities to improve planning processes and attendee experience
• Anticipate internal clients' needs and represent the Firm in handling concerns and escalations related to event services
• Provide guidance in the resolution of problems
• Develop, maintain, and utilize event websites such as CVENT and EMS to support internal event scheduling and communications
• Ensure current knowledge of Firm policies and practices, current knowledge of industry trends, and continued professional development
• Participate in the interviewing, selection, and training process
• Recommend and implement changes and improvements in methods and procedures to higher level management
• Coordinate and oversee department projects, day-to-day operations and long-range plans
• Recommend guidelines and practices to promote efficiency, effectiveness, and elevated customer service in alignment with the Firm's expectations for its internal and external clients
• Develop and communicate departmental guidelines and procedures
• Ensure accurate and timely responses to requests for departmental services from internal clients
• Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with colleagues and leadership
• Manage Firm resources responsibly
• Comply with and understand Firm operation, policies and procedures
• Perform other related duties as assigned or as needed

Qualifications

• Strong knowledge of event planning and execution
• Strong project management, organization, and time management skills
• Excellent attention to detail and ability to manage complex logistics with accuracy
• Strong knowledge with Cvent is required
• Experience with other project management and event technology platforms is a plus
• Experience planning events within a law firm or professional services environment is a plus
• Ability to work independently while also collaborating effectively as part of a broader team
• Budget tracking and vendor management experience
• Proficiency in Microsoft Office applications and event-related planning tools
• Current knowledge of industry best practices, trends and techniques
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint)
• Close attention to detail
• Excellent analytical, troubleshooting, organizational, and planning skills
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work and delegate effectively
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including on weekends as needed

Requirements

• Strong knowledge of event planning and execution
• Strong project management, organization, and time management skills
• Excellent attention to detail and ability to manage complex logistics with accuracy
• Strong knowledge with Cvent is required
• Experience with other project management and event technology platforms is a plus
• Experience planning events within a law firm or professional services environment is a plus
• Ability to work independently while also collaborating effectively as part of a broader team
• Budget tracking and vendor management experience
• Proficiency in Microsoft Office applications and event-related planning tools
• Current knowledge of industry best practices, trends and techniques
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint)
• Close attention to detail
• Excellent analytical, troubleshooting, organizational, and planning skills
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work and delegate effectively
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including on weekends as needed

Skills

• Strong knowledge of event planning and execution
• Strong project management, organization, and time management skills
• Excellent attention to detail and ability to manage complex logistics with accuracy
• Strong knowledge with Cvent is required
• Experience with other project management and event technology platforms is a plus
• Experience planning events within a law firm or professional services environment is a plus
• Ability to work independently while also collaborating effectively as part of a broader team
• Budget tracking and vendor management experience
• Proficiency in Microsoft Office applications and event-related planning tools
• Current knowledge of industry best practices, trends and techniques
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint)
• Close attention to detail
• Excellent analytical, troubleshooting, organizational, and planning skills
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work and delegate effectively
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including on weekends as needed

Benefits

Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.

Pay

$110,000 - $120,000

Schedule

Regular on-site presence, with an expectation of daily office attendance during peak business periods. A hybrid schedule may be available during certain weeks, depending on workload and business needs.

Location

New York, NY