Senior Supervisor Administration

We need to output HTML fragment with sections: h3 headings for sections present: About the role? The posting includes Job Summary (we can treat as About the role). Responsibilities (multiple sub-sections). Requirements/Qualifications (Minimum Qualifications). Preferences (maybe Skills). Benefits? There's a link to benefits.utah.edu but no explicit benefits listed. Should we include Benefits section? The rule: include a section ONLY when posting has real, specific content for it. The posting says "Learn more about the great benefits of working for University of Utah: benefits.utah.edu" That's a reference but not specific benefits. Likely not enough to create Benefits section. Pay: there is Pay Rate Range: $68,000 - $76,000. So we can include Pay section. Schedule: Work Schedule Summary given. So include Schedule section. Benefits: not specific, so omit. We need to not repeat job title as heading. No Job ID/requisition as heading; we can fold metadata into short p. We must preserve all substantive information; remove boilerplate like copyright, navigation, EEO, etc. Also remove application instructions (To apply, visit...). Remove duplicated lines. We need to structure: maybe

About the role

Job Summary ...

. Then Responsibilities: we have multiple bullet-like paragraphs; we can combine into

• each duty. The responsibilities are grouped under headings: Front-Office & Service Operations, Staff Supervision & Development, Leadership & Administrative Support, Communications & Documentation, Human Resources Support, Employee Engagement & Culture, Other, Supervisor, Administration Management (maybe duplicate). Actually there is a section "Other Perform other duties as assigned Supervisor, Administration Management". Then later there is a block describing Senior Supervisor and Manager levels. Those are likely part of the job levels description, not responsibilities. We need to preserve all substantive information. The responsibilities list includes many items; we should capture them as list items. We need to avoid duplication: The responsibilities section includes many bullet-like sentences. We'll extract each distinct duty. Let's parse responsibilities: Front-Office & Service Operations - Oversee daily front-desk operations and ensure consistent, professional customer service. - Establish and maintain procedures for opening and closing the office. - Respond to and help resolve resident, employee, visitor, and campus-partner questions or concerns. - Identify service trends and recommend improvements to front-office operations. - Serve as the primary Sunnyside Apartments contact for Commuter Services. Staff Supervision & Development - Hire, onboard, train, schedule, and supervise part-time front-desk employees. - Directly supervise Housing Coordinators and the Package Room Supervisor. - Establish performance expectations and provide regular coaching, feedback, and employee development. - Learn the roles to provide backup when out. - Conduct performance evaluations and address performance or conduct concerns in accordance with University policies. - Promote collaboration, accountability, and consistent service standards among supervised employees. - Ensure adequate staffing and operational coverage for the front desk, housing coordination functions, and package room. Leadership & Administrative Support - Provide administrative support to the Director, including correspondence, scheduling, document preparation, meeting coordination, and special projects. - Serve as an active member of the Sunnyside Leadership Team. - Participate in strategic planning, policy development, operational decision-making, and cross-departmental initiatives. - Prepare reports, track action items, and maintain records as assigned. - Handle sensitive and confidential information with appropriate judgment and discretion. Communications & Documentation - Oversee all shared departmental email inboxes and ensure messages are assigned, answered, and resolved promptly. - Develop and maintain standards for professional, accurate, and consistent written communication. - Maintain and coordinate updates to resident and employee handbooks, ensuring information reflects current policies, procedures, resources, and operational practices. - Maintain the designated Free Speech board in accordance with University guidelines and applicable requirements. Human Resources Support - Provide administrative support for recruitment, hiring, onboarding, training, performance management, and employee records. - Assist supervisors and employees with routine human resources processes and direct complex matters to the HR representative. - Track required employee documentation, training, and deadlines. - Help ensure departmental employment practices align with University policies and procedures. Employee Engagement & Culture - Coordinate employee holiday and summer celebrations, including planning, communication, logistics, and budget tracking. - Manage employee recognition efforts, including birthdays, service milestones, and other appropriate acknowledgments. - Support initiatives that promote employee engagement, appreciation, and a positive workplace culture. Other - Perform other duties as assigned Supervisor, Administration Management (maybe a repeat) - Directly supervise team members in day-to-day operations, ensuring adherence to university policies and procedures. - Assist in planning and implementing unit-level strategies to support academic and administrative functions. - Monitor team performance metrics, provide coaching and feedback, and contribute to workforce management decisions. - Collaborate with University HR to address employee concerns and align team activities with the university's mission and objectives. We might combine overlapping items; but we should preserve all. Could be okay to have duplicates? Might be considered duplication but it's from posting; we should keep as is. Now Requirements/Qualifications: Minimum Qualifications includes equivalency statement and job levels details. We need to capture that. We have Minimum Qualifications section with equivalency statement and then three job levels with requirements. We should output as
  • each requirement. Also Preferences: list of preferences. Pay: Pay Rate Range: $68,000 - $76,000. Schedule: Work Schedule Summary: Monday – Friday, 8:00-4:30, 1/2 hour lunch, occasional evenings and weekends. We also have Department, Location maybe but we can fold into short p. We must not include Job ID/requisition as heading; we can include in a short p: "Requisition Number: PRN46299B". Also maybe include Open Until Filled, Close Date. But those are minor metadata; we can include in a p. Now produce HTML. Structure:

    About the role

    [Job Summary text]

    Responsibilities

    • ...
    ...

    Requirements

    • ...
    ...

    Preferences

    • ...
    ...

    Pay

    $68,000 - $76,000

    Schedule

    Monday – Friday, 8:00-4:30, 1/2 hour lunch, occasional evenings and weekends.

    Potentially also include a short p for metadata: "Requisition Number: PRN46299B | Department: 00460 - Sunnyside Apartments | Location: Campus | Close Date: 10/28/2026 | Open Until Filled". But we need to avoid making it a heading; just a p. Now ensure we don't include boilerplate: copyright, navigation, EEO, etc. Also remove "Learn more about the great benefits of working for University of Utah: benefits.utah.edu" maybe we could keep as part of About the role? It's a reference to benefits but not specific; we could include it in About the role paragraph as it's part of job summary. The job summary includes that sentence. We should preserve all substantive information; that sentence is part of job summary, so we keep it. Now craft the About the role paragraph: "The Administrative Supervisor leads and oversees Sunnyside Apartments' front-office, housing assignment, and package-room teams, supervising full- and part-time staff as a member of the Sunnyside Leadership Team. This role ensures residents, employees, visitors, and campus partners receive timely, professional, and consistent service; maintains effective office operations; coordinates with HR on workforce needs; oversees key communications and compliance processes; and drives initiatives to improve productivity and effectiveness across Sunnyside Apartments. Learn more about the great benefits of working for University of Utah: benefits.utah.edu" Now responsibilities list: we need to include each bullet as li. Let's compile list: Front-Office & Service Operations - Oversee daily front-desk operations and ensure consistent, professional customer service. - Establish and maintain procedures for opening and closing the office. - Respond to and help resolve resident, employee, visitor, and campus-partner questions or concerns. - Identify service trends and recommend improvements to front-office operations. - Serve as the primary Sunnyside Apartments contact for Commuter Services. Staff Supervision & Development - Hire, onboard, train, schedule, and supervise part-time front-desk employees. - Directly supervise Housing Coordinators and the Package Room Supervisor. - Establish performance expectations and provide regular coaching, feedback, and employee development. - Learn the roles to provide backup when out. - Conduct performance evaluations and address performance or conduct concerns in accordance with University policies. - Promote collaboration, accountability, and consistent service standards among supervised employees. - Ensure adequate staffing and operational coverage for the front desk, housing coordination functions, and package room. Leadership & Administrative Support - Provide administrative support to the Director, including correspondence, scheduling, document preparation, meeting coordination, and special projects. - Serve as an active member of the Sunnyside Leadership Team. - Participate in strategic planning, policy development, operational decision-making, and cross-departmental initiatives. - Prepare reports, track action items, and maintain records as assigned. - Handle sensitive and confidential information with appropriate judgment and discretion. Communications & Documentation - Oversee all shared departmental email inboxes and ensure messages are assigned, answered, and resolved promptly. - Develop and maintain standards for professional, accurate, and consistent written communication. - Maintain and coordinate updates to resident and employee handbooks, ensuring information reflects current policies, procedures, resources, and operational practices. - Maintain the designated Free Speech board in accordance with University guidelines and applicable requirements. Human Resources Support - Provide administrative support for recruitment, hiring, onboarding, training, performance management, and employee records. - Assist supervisors and employees with routine human resources processes and direct complex matters to the HR representative. - Track required employee documentation, training, and deadlines. - Help ensure departmental employment practices align with University policies and procedures. Employee Engagement & Culture - Coordinate employee holiday and summer celebrations, including planning, communication, logistics, and budget tracking. - Manage employee recognition efforts, including birthdays, service milestones, and other appropriate acknowledgments. - Support initiatives that promote employee engagement, appreciation, and a positive workplace culture. Other - Perform other duties as assigned Supervisor, Administration Management - Directly supervise team members in day-to-day operations, ensuring adherence to university policies and procedures. - Assist in planning and implementing unit-level strategies to support academic and administrative functions. - Monitor team performance metrics, provide coaching and feedback, and contribute to workforce management decisions. - Collaborate with University HR to address employee concerns and align team activities with the university's mission and objectives. Now Requirements: Minimum Qualifications includes equivalency statement and job levels details. We need to capture: - EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). - Department may hire employee at one of the following job levels: - Supervisor, Administration Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree. - Senior Supervisor, Administration Management: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. - Manager, Administration Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. We could also include that it's a Supervisor-Level position in the Management track etc. But that's part of the job levels description; we already captured. Now Preferences list: