Senior Subcontract Administrator

About the role

Support the Subcontracts team in preparing, negotiating, and administering subcontract agreements and related procurement activities.

Responsibilities

• Prepares recommended source lists of qualified subcontractors, drawing upon past performance experience, and coordinates the list with project management and client recommendations.
• Prepares Request for Proposal forms and verifies accuracy and completeness of proposal packages, interfacing with affected sections to ensure all necessary data is included.
• Receives subcontractors' responses to requests for proposals, evaluates each subcontractor's ability to meet Company and project requirements, and negotiates terms and conditions.
• Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares and negotiates subcontract agreements, master service agreements, task orders, documents, and amendments, including identification and inclusion of flowdown requirements from the prime contract.
• Ensures that terms and conditions are appropriate for each subcontract.
• Prepares reports and contractual correspondence for project management and clients.
• Establishes and maintains accurate tracking records tailored to each subcontract.
• Maintains and updates subcontractors' files, including records of payment.
• Performs subcontract closeout actions, completes file documentation, and ensures retention of hard copy reports and claims for seven years.
• May provide technical guidance to lower-level Subcontract Administrators, make assignments, and review completed work.
• Serves as liaison between subcontractor and procurement personnel.
• Performs other responsibilities associated with this position as may be appropriate.

Requirements

• 5+ years of procurement experience.
• Bachelor’s degree in Business Administration, Engineering, Construction, or a related field.
• Overall understanding of procurement principles and concepts, including solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures.
• Capable of creating cost and price analysis justifications to support subcontract awards.
• Capable of providing market research to support source selection of subcontract awards.
• Must be able to adapt to and be a positive agent for change.
• Ability to communicate effectively with internal and external customers.
• Strong organizational and workflow skills.
• Working knowledge of Microsoft Tools.
• Prior procurement experience with CostPoint is a plus.
• Knowledge of purchasing practices in the engineering and construction industry is preferred.
• Demonstrated proficiency in utilizing SAP/Ariba is preferred.
• Must be a US Person.