Senior Subcontract Administrator
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the job description. We have: - Job Description: "Seeking a Subcontract Administrator responsible for administration of high risk/high complexity subcontracts from start to finish. Monitors subcontractor performance for conformance to the subcontract. Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team for the sourcing of complex material, software, and/or services through following established and approved procurement policies and procedures. May provide work leadership for lower-level employees. Leads and conducts the preparation/negotiation of highly complex subcontracts and is a performance example to junior/midlevel subcontract administrators. Prepares solicitation documents for highly complex and/or high-risk acquisitions to include statements of work, terms and conditions (including flow-down terms and conditions), bid or performance evaluation factors, and other measures incorporated into the requests for proposal as may be appropriate for the procurement. Serves as the focal point when bids are received, reviews both the technical and cost proposals with program teams and resolves/addresses any identified supplier exceptions through engagement and coordination with supporting program functions. Consults with company staff representing the Legal, Technical, Financial, and Managerial interests of the subcontract award and technical performance. Drive Zero Defect initiatives with subcontractors. Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to subcontract deliverables, including invoices and resolving invoice issues if they arise, as well as monitoring performance relative to timeliness, cost considerations, and technical objectives. Reviews documentation for subcontracts to ensure compliance with industry and government contract requirements and internal BAE Systems policies and procedures. Prepares Cost Analysis and/or Price Analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution. Maintains CPSR compliant subcontract files. Prepares and presents briefings to Programs and Management on subcontracting matters. Leads and coordinates subcontracting activities with various internal and external sources. Able to assess, prioritize, drive issues to closure and be assertive when required." That's responsibilities. Then "Required Education, Experience, & Skills" block: list of required items. Then "Preferred Education, Experience, & Skills" block. Then "Pay Information Full-Time Salary Range: $82779 - $140723" plus note. Then "Employee Benefits:" block. Then "About BAE Systems Electronic Systems" block" (company description). That is not required but could be "About the role"? Actually "About BAE Systems" is company overview, not about role. The instruction says use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content accordingly. We have responsibilities (the first block). We have required education/experience/skills (Required). We have preferred education/experience/skills (Preferred). We have Pay. We have Benefits. We have maybe "About the role" could be the initial summary? But we already used responsibilities. Could also include "About the role" as a brief overview: "Seeking a Subcontract Administrator responsible for administration of high risk/high complexity subcontracts from start to finish." But that's part of responsibilities. However we can treat the first sentence as About the role. But we need to avoid duplication. The instruction: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can have About the role section with a short paragraph summarizing the role. Then Responsibilities section with detailed duties. Then Requirements (maybe combine required education/experience/skills). Then Qualifications? Could treat required as Qualifications. Skills could be separate. But we have both required and preferred; we could combine required into Requirements, preferred into Preferred Qualifications (maybe under Qualifications). But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can decide to use Requirements for required education/experience, Qualifications for preferred, Skills for specific skills (maybe from both). However the content includes many skill statements; we could put them under Skills. Better: Use sections: - About the role: short paragraph summarizing role (maybe first sentence). - Responsibilities: bullet list of duties. - Requirements: required education, experience, maybe clearance, citizenship, travel. - Qualifications: preferred education/experience/skills (Oracle ERP, cost analysis, EVM, certifications, graduate degree). - Skills: list of skills like communication, negotiation, time management, etc. - Benefits: employee benefits. - Pay: salary range. - Schedule: maybe travel up to 10% etc. That's schedule-ish. We must not create sections with filler like "not specified". We have schedule content: travel up to approx 10% of time, occasional spikes. That's specific enough for Schedule. Now we need to output HTML fragment only, no /. Use
for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format as lists.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting didn't have obvious boilerplate besides maybe the "This position will be posted for at least 5 calendar days..." which is application instruction? It's about posting duration; could be considered metadata; we could drop it as minor metadata. Also "About BAE Systems Electronic Systems" block is company description; could be considered "About the role"? Not exactly; but it's substantive about company. Might be considered "About the role"? Actually it's about the company, not the role. The instruction says we can include About the role section; but we could also include a short paragraph about the company under About the role? Might be okay. However we should not invent content; we can include that as a paragraph under About the role or maybe under a separate section like "About BAE Systems". But headings list does not include "About the company". So we could fold it into About the role as a brief description of the company. But that might be mixing. However we need to preserve all substantive information; we cannot drop company description unless it's considered boilerplate? It's not boilerplate; it's substantive about the employer. The instruction says we can include About the role section; maybe we can put company overview there. It's not explicitly prohibited. We'll include a short paragraph about BAE Systems under About the role.
Now we need to ensure we don't repeat the job title as heading. We'll not include any heading for Subcontract Administrator.
Now we need to extract details.
Let's parse sections:
About the role / company overview:
- "BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support. Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters."
That's from the "About BAE Systems Electronic Systems" block.
Also the initial sentence: "Seeking a Subcontract Administrator responsible for administration of high risk/high complexity subcontracts from start to finish." Could be part of About the role.
We'll combine: About the role: a paragraph describing the role and company.
Now Responsibilities: list of duties from the first big block.
Let's extract each duty as bullet:
- Administration of high risk/high complexity subcontracts from start to finish.
- Monitor subcontractor performance for conformance to the subcontract.
- Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team for the sourcing of complex material, software, and/or services through following established and approved procurement policies and procedures.
- May provide work leadership for lower-level employees.
- Lead and conduct the preparation/negotiation of highly complex subcontracts and serve as a performance example to junior/midlevel subcontract administrators.
- Prepare solicitation documents for highly complex and/or high-risk acquisitions to include statements of work, terms and conditions (including flow-down terms and conditions), bid or performance evaluation factors, and other measures incorporated into the requests for proposal as may be appropriate for the procurement.
- Serve as the focal point when bids are received, review both the technical and cost proposals with program teams and resolve/address any identified supplier exceptions through engagement and coordination with supporting program functions.
- Consult with company staff representing the Legal, Technical, Financial, and Managerial interests of the subcontract award and technical performance.
- Drive Zero Defect initiatives with subcontractors.
- Ensure the receipt, accuracy and timeliness of subcontractor submitted documents relating to subcontract deliverables, including invoices and resolving invoice issues if they arise, as well as monitor performance relative to timeliness, cost considerations, and technical objectives.
- Review documentation for subcontracts to ensure compliance with industry and government contract requirements and internal BAE Systems policies and procedures.
- Prepare Cost Analysis and/or Price Analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution.
- Maintain CPSR compliant subcontract files.
- Prepare and present briefings to Programs and Management on subcontracting matters.
- Lead and coordinate subcontracting activities with various internal and external sources.
- Able to assess, prioritize, drive issues to closure and be assertive when required.
Now Requirements (required education, experience, & skills):
From "Required Education, Experience, & Skills":
- Bachelor's Degree in related discipline and 4 years or more of directly related work experience preferably in a government contracting environment.
- Demonstrated working experience generating, negotiating and successfully managing major subcontracts and complex procurements.
- Motivated professional focused on achieving program, product line, and functional goals and objectives.
- Strong experience collaborating with cross-functional teammates (i.e. Contracts, Engineering, Quality, Program Managers, Finance, Compliance, etc.) and key internal/external stakeholders.
- Ability to effectively communicate with senior management regarding subcontract performance (i.e. cost, schedule, risks & opportunities, etc.) as well as performance to key financial objectives.
- Ability to develop successful negotiation strategies and effectively lead complex negotiations to achieve favorable outcomes and balanced agreements.
- Demonstrated knowledge of acquisition policies / procedures, and demonstrated experience with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Public Laws applicable to U.S. Government Procurements.
- Knowledge of the International Traffic in Arms Regulation (ITAR) and Export Administration Regulation (EAR) and how they relate to major subcontracts and complex procurements.
- Ability to support critical internal/external audits (i.e. Contractor Purchasing System Review, AS9100, etc.)
- Significant experience developing, defining, and ensuring compliance with key requirements (statements of work, drawings/specifications, contractual terms & conditions, prime contract flowdowns, etc.)
- Strong experience leading and/or supporting the development and submittal of compliant supplier proposals, preferably in a defense and aerospace environment.
- Proactively identify risk and develop appropriate mitigation plans; Development of root cause and corrective actions plans
- Excellent verbal and written communication skills.
- Excellent time management and organization skills.
- U.S Citizenship and ability to obtain and maintain a Secret
for prose. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the posting, but we can format as lists. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting didn't have obvious boilerplate besides maybe the "This position will be posted for at least 5 calendar days..." which is application instruction? It's about posting duration; could be considered metadata; we could drop it as minor metadata. Also "About BAE Systems Electronic Systems" block is company description; could be considered "About the role"? Not exactly; but it's substantive about company. Might be considered "About the role"? Actually it's about the company, not the role. The instruction says we can include About the role section; but we could also include a short paragraph about the company under About the role? Might be okay. However we should not invent content; we can include that as a paragraph under About the role or maybe under a separate section like "About BAE Systems". But headings list does not include "About the company". So we could fold it into About the role as a brief description of the company. But that might be mixing. However we need to preserve all substantive information; we cannot drop company description unless it's considered boilerplate? It's not boilerplate; it's substantive about the employer. The instruction says we can include About the role section; maybe we can put company overview there. It's not explicitly prohibited. We'll include a short paragraph about BAE Systems under About the role. Now we need to ensure we don't repeat the job title as heading. We'll not include any heading for Subcontract Administrator. Now we need to extract details. Let's parse sections: About the role / company overview: - "BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support. Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters." That's from the "About BAE Systems Electronic Systems" block. Also the initial sentence: "Seeking a Subcontract Administrator responsible for administration of high risk/high complexity subcontracts from start to finish." Could be part of About the role. We'll combine: About the role: a paragraph describing the role and company. Now Responsibilities: list of duties from the first big block. Let's extract each duty as bullet: - Administration of high risk/high complexity subcontracts from start to finish. - Monitor subcontractor performance for conformance to the subcontract. - Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team for the sourcing of complex material, software, and/or services through following established and approved procurement policies and procedures. - May provide work leadership for lower-level employees. - Lead and conduct the preparation/negotiation of highly complex subcontracts and serve as a performance example to junior/midlevel subcontract administrators. - Prepare solicitation documents for highly complex and/or high-risk acquisitions to include statements of work, terms and conditions (including flow-down terms and conditions), bid or performance evaluation factors, and other measures incorporated into the requests for proposal as may be appropriate for the procurement. - Serve as the focal point when bids are received, review both the technical and cost proposals with program teams and resolve/address any identified supplier exceptions through engagement and coordination with supporting program functions. - Consult with company staff representing the Legal, Technical, Financial, and Managerial interests of the subcontract award and technical performance. - Drive Zero Defect initiatives with subcontractors. - Ensure the receipt, accuracy and timeliness of subcontractor submitted documents relating to subcontract deliverables, including invoices and resolving invoice issues if they arise, as well as monitor performance relative to timeliness, cost considerations, and technical objectives. - Review documentation for subcontracts to ensure compliance with industry and government contract requirements and internal BAE Systems policies and procedures. - Prepare Cost Analysis and/or Price Analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution. - Maintain CPSR compliant subcontract files. - Prepare and present briefings to Programs and Management on subcontracting matters. - Lead and coordinate subcontracting activities with various internal and external sources. - Able to assess, prioritize, drive issues to closure and be assertive when required. Now Requirements (required education, experience, & skills): From "Required Education, Experience, & Skills": - Bachelor's Degree in related discipline and 4 years or more of directly related work experience preferably in a government contracting environment. - Demonstrated working experience generating, negotiating and successfully managing major subcontracts and complex procurements. - Motivated professional focused on achieving program, product line, and functional goals and objectives. - Strong experience collaborating with cross-functional teammates (i.e. Contracts, Engineering, Quality, Program Managers, Finance, Compliance, etc.) and key internal/external stakeholders. - Ability to effectively communicate with senior management regarding subcontract performance (i.e. cost, schedule, risks & opportunities, etc.) as well as performance to key financial objectives. - Ability to develop successful negotiation strategies and effectively lead complex negotiations to achieve favorable outcomes and balanced agreements. - Demonstrated knowledge of acquisition policies / procedures, and demonstrated experience with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Public Laws applicable to U.S. Government Procurements. - Knowledge of the International Traffic in Arms Regulation (ITAR) and Export Administration Regulation (EAR) and how they relate to major subcontracts and complex procurements. - Ability to support critical internal/external audits (i.e. Contractor Purchasing System Review, AS9100, etc.) - Significant experience developing, defining, and ensuring compliance with key requirements (statements of work, drawings/specifications, contractual terms & conditions, prime contract flowdowns, etc.) - Strong experience leading and/or supporting the development and submittal of compliant supplier proposals, preferably in a defense and aerospace environment. - Proactively identify risk and develop appropriate mitigation plans; Development of root cause and corrective actions plans - Excellent verbal and written communication skills. - Excellent time management and organization skills. - U.S Citizenship and ability to obtain and maintain a Secret