Senior Specialist Subcontracts Administrator (Federal)

This is a remote position.

About the Role

Maximus is seeking a Senior Specialist Subcontracts Administrator (Federal) to serve as the primary liaison for subcontractors and assigned projects, balancing project requirements, compliance, and capture activities. Lead negotiations, oversee project completion with minimal oversight, and maintain strategic relationships with partners. Assist with influencing junior team members on procurement practices and federal standards, ensuring alignment with FAR and other federal contracting principles. Responsible for managing subcontract documentation in accordance with CPSR standards and audits.

Responsibilities

• Lead compliance tracking in all areas of performance required by the contracts and vendor agreements.
• Provide client, project, operations, and corporate compliance reporting and analytics.
• Monitor and report on Service Level Agreements (SLAs).
• Meet with subcontractors, vendors, and third-party auditors.
• Develop business continuity, disaster recovery, and document archiving reports.
• Oversee external auditors and vendor quality assurance audits.
• Deliver regular compliance updates to project management.
• Ensure staffing, operations, and quality management plans are appropriately updated.
• Compile, analyze, and maintain subcontract data and historical documentation.
• Identify and resolve complex subcontract issues independently, engaging stakeholders as needed.
• Prepare and administer subcontract awards, task orders, and modifications in line with government regulations and Maximus policies.
• Monitor subcontractor performance, addressing disputes, discrepancies, and performance issues.
• Evaluate subcontractor proposals based on pricing, capabilities, compliance, and performance history.
• Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
• Represent the company with subcontractors, suppliers, and government representatives to support business goals.
• Administer Medical Provider and Independent Consultant (1099) agreements, including onboarding coordination, contract preparation and execution, compliance verification, amendments, renewals, and maintenance of agreement records and documentation.
• Prepare subcontract request for proposal and quotation packages with statements of work (SOW), technical evaluations, negotiating terms and conditions, and other requirements for the procurement of services, materials, and/or equipment.
• Monitor and manage subcontractor performance, including vendor disputes, contract discrepancies, delivery timelines, and performance issues.
• Accountable for the subcontracts portion of company proposal preparation as assigned.
• Review customer solicitations and support the development and delivery of documentation, including price and/or cost analysis, subcontractor management plans, and small business participation plans.
• Negotiate and administer Teaming Agreements and NDAs with subcontractors during proposal.
• Lead subcontractor price and technical negotiations to meet Maximus proposal objectives.

Requirements

• Bachelor's degree with 5+ years of experience (or equivalent experience). Advanced degree or professional designation preferred.
• Experience managing subcontracts under Prime contract awards, including Cost Reimbursable, Firm Fixed Price, and Time & Material awards.
• Understanding of FAR/DFARS, NDA, TA best practices, and CPSR compliance.
• Ability to operate effectively in a fast-paced, matrixed environment with minimal oversight.
• Excellent communication, leadership, and problem-solving skills.
• Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
• Experience handling complex subcontract negotiations and dispute resolutions independently in a highly technical environment.
• Experience working in diverse, high-expectation environments while collaborating across all organizational levels.
• Experience working in a customer service-oriented team environment within a matrixed organization.
• Significant experience with Contractor Purchasing System Review (CPSR) compliant policies and procedures and supporting audits.

Preferred Skills

• Proficiency in ERP systems (Coupa preferred), CLM systems, and Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience supporting Federal Health and DoD programs.
• Supporting CPSR-compliant audits and maintaining robust documentation.
• Experience supporting federal healthcare agencies and programs, including health services, provider network management, clinical support services, medical review activities, public health initiatives, and healthcare operations contracts.
• Demonstrated experience managing high-volume subcontract modifications, remediation initiatives, document control processes, and audit-ready contract repositories within CPSR-compliant environments.

Pay

Annual salary range: $90,000 – $125,000. Maximus compensation is based on various factors including job location, education, training, experience, expected quality and quantity of work, required travel (if any), external market, and internal value analysis. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off.