Senior Specialist, Accounts Payable
About the role
The organization operates in the pharmaceutical, biotechnology, and medical device sectors, supporting drug development through services in neuropharmacology, DMPK, toxicology, bioanalysis, translational medicine, and clinical research phases II through IV. It addresses the challenge of advancing human health and quality of life by providing specialized research and development services to its clients. The SENIOR SPECIALIST, ACCOUNTS PAYABLE is responsible for managing accounts payable and purchase order activities. This role leads the month-end close process for accounts payable, maintains vendor records, ensures compliance with purchasing policies, and improves departmental service levels. The position contributes by mentoring staff, improving processes, and supporting financial operations critical to the organization's fiscal integrity.
Responsibilities
- Lead AP month-end close, preparing liability accruals and schedules
- Maintain vendor master records with appropriate approvals
- Create and issue purchase orders following established policies
- Enter vendor transactions and file supporting documentation
- Match invoices and purchase orders to receiving documents
- Review invoices and expense reports for accuracy and approval
- Manage AP inbox and transaction filing
- Respond to vendor inquiries and reconcile statements
- Participate in vendor meetings as appropriate
- Process pass-through costs in coordination with accounts receivable
- Purchase kitchen and office supplies using cost containment strategies
- Track delivered packages and secure backup documents
- Order shipping supplies and create online waybills
- Process outgoing mail with correct postage
- Prepare monthly reports, cost trend reviews, and vendor pricing analyses
Requirements
- University or college degree in accounting, finance, or business administration
- Four or more years of experience processing high volumes of complex invoices preferred
Benefits
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D insurance
- Short and Long-term Disability Insurance