Senior Secretary

Additional Requirements

• To be considered, please attach your resume.
• The position is eligible for Veterans’ Preference per ARSD 55:10:02:08.
• If you possess a National Career Readiness Certificate, please submit the certificate with your application.

Responsibilities

Provide clerical/secretarial support including tasks such as establishing and maintaining filing systems and databases, gathering and providing information, directing incoming phone calls and assisting with walk-in customers, answering calls from the public and providing answers to licensing/hunting/fishing regulations and seasons, processing incoming and outgoing mail, preparing and processing vouchers, registering staff for conferences and making travel arrangements, scheduling meetings and occasionally taking minutes.

Assist with statewide programs by providing administrative assistance to managers across the state with financial services and tracking and coordinating various permits.

Assist with monthly Game, Fish and Parks Commission meetings that will require interacting with Commissioners, staff, and the public. Ten monthly Commission meetings are held each year with about half held around the state which would require traveling and overnight stays; remaining monthly Commission meetings are held in Pierre.

Qualifications

• The Ideal Candidate Will Have The ability to successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines.
• Self-motivation and the ability to work independently as well as cooperatively.
• Knowledge Of modern office equipment, practices and procedures; Microsoft Word, Excel, Outlook and Access and Adobe; bookkeeping methods; Business English including grammar, spelling and punctuation; and State of South Dakota accounting system and coding (preferred but not required).
• Skill To type and enter data accurately; add, subtract, multiply and divide mathematical figures; and operate standard office equipment.
• The ability To establish and maintain effective working relationships with customers and office team members; organize and coordinate a variety of processes and data; obtain and provide information by phone in a clear and courteous manner and take messages; navigate and help customers navigate the website and point of sale system; and organize and coordinate activities and travel.