Senior Research Advancement Administrator

About the role

This position provides pre-award administrative proposal support for Mary Lou Fulton College for Teaching and Learning Innovation (MLFC) faculty and research investigators throughout the proposal development, review, submission, and post-submission process.

Responsibilities

• Perform funding searches to help identify potential funding opportunities.
• Review funding announcements, sponsor guidelines, and application instructions to identify and communicate eligibility requirements, required forms, budget requirements, submission requirements, and internal routing needs.
• Contact sponsors as needed to clarify application guidelines, submission instructions, or required materials.
• Draft proposal budget materials, including budget justifications, sponsor budget forms, cost share documentation, and acceptable budget formats in coordination with the PI and unit.
• Serve as a resource to faculty by developing templates, timelines, checklists, presentations, and other tools that improve proposal preparation and sponsored project understanding.

Requirements

• Strong communication, judgment, organization, problem-solving, teamwork, and the ability to manage urgent or competing requests while maintaining effective working relationships.

Qualifications

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Skills

• Experience supporting proposal development, grant submissions, sponsored project administration, or research advancement services in a university, nonprofit, government, or related setting.
• Strong working knowledge of proposal development requirements, sponsor guidelines, internal routing processes, and grants and contracts administration.
• Strong familiarity with federal submission systems and OMB requirements, including working knowledge of Grants.gov, Research.gov, and other sponsor portals.
• Experience working with federal sponsors such as the National Science Foundation and U.S. Department of Education, or the ability to apply prior federal proposal experience to similar sponsors.
• Experience with foundation, nonprofit, or philanthropic sponsors, including the ability to learn sponsor specific requirements and submission portals.
• Knowledge of ASU financial, proposal, and research management tools, or experience using comparable university systems.
• Ability to navigate complex environments with evolving priorities, communication plans, deadlines, and stakeholder needs.
• Strong problem solving skills, including the ability to take initiative, set priorities, remain flexible, and escalate urgent or conflicting requests when needed.
• Strong ability to understand user needs, requirements, and requests in order to identify priorities and support timely proposal development.
• Strong written, verbal, and interpersonal communication skills, including the ability to explain requirements clearly and maintain effective professional working relationships.
• Ability to prepare detailed proposal documents, forms, budget materials, reports, and related submission materials.
• Ability to provide guidance to new staff on department policy, practice, workflows, and procedures, including serving as a mentor when assigned.
• Knowledge of applicable policies, procedures, and regulations governing grants and contracts.
• Proficiency with Microsoft Office Suite, Google Workspace, database systems, and information sharing tools.
• Ability to manage and adjust to changing priorities, including handling time-sensitive tasks and resolving conflicts.

Benefits

Not specified.

Pay

$66,200 - $80,000 per year; DOE

Schedule

Not specified.