RESEARCH ADVANCEMENT ADMINISTRATOR

Campus: Polytechnic | End Date: August 21, 2026

About the Role

The Polytechnic School (TPS) is seeking a Research Advancement Administrator (Pre-Award) to join our Research Advancement Team. We are looking for an individual interested in making a difference in the world by directly supporting researchers who are making globally impactful advances in research, and who is seeking a career with various opportunities for growth.

Benefits

• Health, dental, and vision insurance plans
• Life insurance and disability programs
• Sick leave and holidays
• ASU/UA/NAU tuition reduction for the employee and qualified family members
• State and optional retirement plans
• Access to ASU recreation and cultural activities

To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Pay

$42,480 - $59,000 per year, dependent on experience.

Responsibilities

• Provides administrative guidance during pre-submission, development, and administrative review.
• Independently reviews funding announcements and provides guidance on eligibility and sponsor requirements to investigators.
• Works with ASU's Proposal Negotiation Team and sponsors as needed for clarification of application guidelines.
• Develops budgets and budget narratives in conjunction with investigator-provided information and sponsor guidelines.
• Provides support in document management and in the uploading of grant and contract proposals to federal, state, and private funding agencies (e.g., current and pending support, biosketches).
• Verifies and ensures ongoing compliance with all applicable regulatory and financial compliance requirements.
• Assists with post-submission action items requested by the sponsor such as just-in-time requests, revised budgets, scope of work changes, and additional certifications.

Requirements

Minimum Qualifications

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR,
• Any equivalent combination of experience and/or training from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

• Experience in pre-award sponsored research administration within a higher education or research environment.
• Experience developing proposal budgets and justifications for federal, state, industry, or foundation sponsors; or demonstrated knowledge of budgetary principles, practices, and procedures.
• Experience interpreting funding opportunity announcements and coordinating proposal submissions.
• Knowledge of federal regulations, Uniform Guidance (2CFR 200), and sponsor guidelines.
• Strong experience in Excel and web-based tools.
• Ability to take initiative, be diplomatic, and effectively manage stressful situations while multi-tasking and meeting deadlines through organization and time management.
• Evidence of effective communication skills and an analytical mindset.

Department Statement

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.