Research Administrator

Dana-Farber Cancer Institute · Boston, MA · 3 wk ago

Administrative$65k–$72k/yrFull-time

Overview

The Research Administrator for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors RA is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.

The RA works with a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. The RA collaborates with faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for identifying problems and working with supervisor to resolve where necessary. The RA is responsible for liaising with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office.

Responsibilities

Pre-Award Management

Proactively works with faculty and/or professional staff to identify funding opportunities and prepare applications for grants in compliance with sponsor guidelines and Institute standards for excellence and timeliness.
Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance. This includes but is not limited to all administrative pages, narratives for non-scientific areas of the grant (e.g., data sharing plan, resource sharing plan, human subjects, vertebrate animals, etc.), and appendices
Responsible for oversight of grant submittal process, including monitoring the application review process and submitting supplemental information. Works with faculty to review summary sheets and plan responses/revised applications, if applicable, and complete any JIT or program requests.
Affords assistance with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests.

Portfolio Management (post-award)

Upon award, finalizes the budget and works with Grants & Contracts and Research Accounting to get the award set up properly in a timely manner.
Reviews Notice of Award for any budgetary or other restrictions/requirements. Works with faculty to assure understanding of reporting and other requirements of PI.
Reviews budget adjustments, restrictions, required responses with faculty and ensures a timely response to the sponsor.
Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy. Calculates overhead and fringe benefit charges; purchases equipment; ensures payment of salaries; and generates spreadsheets.
Compiles and analyzes fiscal data; develops updates, disseminates accurate and complete financial information to ensure compliance with all requirements of externally funded programs, performs related duties as assigned.

Procurement

May approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard
Verifies funds are available, expenses are allowable and correctly allocated in a timely manner
Reviews and approves bills for core and center services

Human Resources

Onboarding:

Conducts financial analysis to determine availability of funding
Assists in the development of job descriptions
Posts positions and approves salary offers
Processes visa applications and payments as appropriate

Ongoing:

Processes merit, equity and promotions requests
Manages salary allocations in adherence to funding guidelines and availability

Offboarding:

Manages termination process checklist, processes termination paperwork

Compliance

Partners with faculty and researchers to ensure adherence to internal and external policies; this includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes
Advise faculty and researchers and/or refer them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence
Manages the federal time and effort process for applicable researchers

Qualifications

High school diploma required; Bachelor’s degree preferred;
0-1 year of related experience

Knowledge, Skills, and Abilities Required

Computer literacy: Familiarity with new applications and software programs. Familiarity with Excel/ Google Sheets preferred.
Organization: Familiar with electronic document and email file storage. Able to complete projects on time with support and direction from supervisor. Familiar with prioritization and balancing workload.
Customer Service: Provides clear written and verbal communication. Listens and asks clarifying questions.
Financial: Familiarity with Excel /G-Sheets and budgeting principles, including projections.
Ability to analyze grant data through research, comprehension and application of regulations, policies, and procedures.
Teamwork and Collaboration: Ability to work collaboratively within a team environment. Ability to cultivate relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments.
Institute operations and processes: Familiarity directing faculty and researchers to appropriate departmental and institutional resources.
Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome.

Benefits

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$64,700.00 - $71,700.00

Pay Transparency Statement