Research Administrator 1

Core Duties

• Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
• Cook up and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
• Respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
• Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
• Initiate expenditures; monitor post award spending and commitment activity.
• Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
• Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
• Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
• Participate in and contribute to process improvements and group projects.

Desired Qualifications

• Prior research management and/or financial experience is preferred.
• Experience managing projects funded by the National Institutes of Health (NIH).

Physical Requirements

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing up to ten pounds.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Knowledge, Skills And Abilities

• Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
• Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
• Willingness and ability to understand and interpret university policies and procedures.
• Excellent oral, written, and verbal communication skills.
• Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
• Strong accounting skills; knowledge of basic accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II while in position.
• Extreme attention to detail.
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills.