Research Administrator I

Responsibilities

• Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications, with a primary focus on individual investigator grants and multi-component grants. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.
• Trains under the direction of senior staff to gain knowledge and expertise in complex grants, such as center grants, and training grants. Assists senior staff on pre-award administration of said grants.
• Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor and CU policies, as well as engages outside collaborators and establishes subcontracts.
• Prepares and compiles all components of each grant submission, ensures that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
• Drafts supporting documents for grants including letters of intent, letters of support, cover letters, facilities, and resources.
• Maintains detailed, up-to-date records of PI’s other support, biosketches, and grant submission documents.
• Responds to RFAs and summary statements and addresses issues prior to submission.
• In coordination with the Post-Award Team and the principal investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring program.
• Tracks the status of pending applications, follows up with investigator regarding review/funding status of application.
• Supports investigators in responding to Just-In-Time requests.
• Ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators.
• Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities.
• Performs all other duties as assigned within scope of practice and/or training.

People and Stakeholder Management

• Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team on all aspects of grant administration.
• Manages and maintains positive relationships with internal and external stakeholders, such as faculty, internal offices, funding agencies, and collaborating organizations.
• Contributes to team learning culture by providing support to colleagues, demonstrating self-development, and keeping current on relevant professional development topics.
• Models professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up.

Strategy and Continuous Improvement

• Maintains sound knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards.
• Participates in and/or supports team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status.
• Keeps current on all organizational policies, goals, and initiatives.
• Successfully completes all required university and department trainings.
• Perform other related duties and responsibilities as assigned/requested.