Senior Proposal Coordinator/Marketing Specialist

Responsibilities

• Proposal & SOQ Development: Leads the preparation of SOQs and proposals for municipal, state, and private clients. Reviews RFQs/RFPs, coordinates content, drafts and edits narratives, and assembles final submittals.
• Cross-Office Coordination: Supports all CTI offices, gathers resumes, project descriptions, and technical content, and maintains consistency across offices and service areas.
• Content Management & Quality Control: Maintains and updates proposal-related content, ensuring accuracy, clarity, and consistency. Performs thorough quality control reviews before submission.
• Marketing Support: Assists with broader marketing efforts such as qualifications packages, presentations, and occasional website or collateral updates related to firm experience and services. May assist with developing standard templates, processes, and SOPs for proposal development.
• Scheduling & Deadline Management: Manages multiple deadlines, develops proposal schedules, facilitates kickoff meetings, and ensures internal reviews are completed on time. Keeps teams on track and anticipates bottlenecks.

Qualifications

• Bachelor’s degree in marketing, communications, journalism, or a related field
• Minimum of 2 years of experience in proposal coordination or marketing within an A/E/C or professional services firm
• Demonstrated experience producing SOQs and proposals for public-sector clients
• Strong writing, editing, and proofreading skills
• Advanced proficiency in the Adobe Creative Suite, specifically InDesign
• Ability to manage multiple proposals simultaneously under tight deadlines
• Strong organizational skills and attention to detail
• Comfortable working with senior technical staff and leadership

Benefits

• The firm is an Equal Employment Opportunity employer and offers an outstanding benefits package.
• Medical & Dental insurance
• Accrued paid time off & 9 paid holidays
• 401(k) with match and no vesting schedule
• Health savings account
• Basic life insurance/short-term & long-term disability coverage at no cost to the employee
• Bonus program and stock investment options
• Flexible hours and work schedule
• Tuition assistance
• Professional development opportunities