Senior Project Manager, Enterprise Systems- AZ/IL- Information Technology Services

Project and Portfolio Management

• Serve as the primary Midwestern University project manager for the Oracle Fusion Cloud implementation across the HCM, Finance, EPM, Financial Aid, and Student pillars, owning the integrated project plan, schedule, scope, budget, and resource plan
• Serve as the day-to-day counterpart to the Drivestream Project Manager, jointly leading weekly status meetings and producing the weekly TaskStream status report that reflects the current state of tasks, issues, and risks
• Maintain and manage the program’s work plans in MethodStream and TaskStream, ensuring that deliverables, dependencies, and acceptance criteria are clearly documented and actively tracked
• Prepare materials for Tollgate reviews, phase gate reviews, and Go/No-Go decisions, and support the Program Lead in the presentation of program status to the Executive Governance Committee
• Following implementation, maintain the ongoing enterprise systems project portfolio, including project intake, chartering, prioritization, and reporting on portfolio health to the AVP of ITS Applications
• Establish and apply consistent project management standards, templates, and lifecycle practices across the enterprise systems portfolio

Chart of Accounts Remediation and Ancillary Systems Projects

• Plan, sequence, and manage the projects required to modify ancillary University systems to support the new General Ledger Chart of Accounts structure, including Epic, Jaggaer, Transact/IDX, and Vetspire
• Partner with the Finance pillar working group, the Controller’s Office, and ancillary system owners to translate Chart of Accounts design decisions into specific configuration, mapping, and integration requirements for each downstream system
• Develop and maintain a consolidated inventory of systems, interfaces, reports, and processes that carry financial coding, and track each item to remediation, retirement, or accepted risk
• Coordinate with ancillary system vendors and internal system owners on scope, level of effort, contracting, and delivery schedules for required changes
• Manage cross-system dependencies so that ancillary remediation, conversion, and cutover activities align with the Finance pillar go-live, the fiscal year boundary, and applicable reporting and audit cycles
• Coordinate validation, reconciliation, and parallel testing of financial coding across ancillary systems with Finance, Financial Aid, clinical operations, and Institutional Research stakeholders
• Coordinate with clinical, veterinary, and auxiliary operations leadership to ensure that changes to Epic, Vetspire, and Transact/IDX are planned around patient care, teaching, and revenue cycle constraints

Risk, Issue, and Scope Management

• Identify, assess, track, and escalate risks and issues through the program’s governance tiers in accordance with the MWU Oracle Cloud Transformation Partnership Governance Framework
• Lead the intake, evaluation, and disposition of potential scope changes in partnership with the Drivestream Project Manager and the Program Lead, including preparation of Change Orders when required
• Facilitate resolution of cross-pillar and cross-system dependencies and inter-team conflicts, escalating to the Program Lead or the Business Process Program Director when decisions exceed the authority of the working groups
• Maintain the program and portfolio decision log, ensuring that decisions, their rationale, and their owners are documented and communicated

Change Management, Training, and Communications

• Develop and maintain a formal change management and training plan for the program in partnership with the Program Lead, Business Process Directors, and the Office of Communications and Marketing
• Coordinate training curricula across pillars, including Drivestream Academy enrollment, working group preparation for App Reviews, and end-user training prior to each go-live
• Draft program communications content for review and approval by the Program Lead, and partner with the Communications and Website Coordinator to maintain the project website and deliver timely campus updates
• Assess organizational readiness ahead of each go-live and recommend mitigations where adoption risk is identified

Vendor and Partner Coordination

• Manage the day-to-day project relationship with Drivestream, Inc. as the University’s systems integrator, and coordinate with Oracle Corporation through the Oracle Customer Success Manager on implementation matters
• Monitor Drivestream implementation deliverables for adherence to the Statement of Work, review and recommend acceptance of deliverables, and track consumption of implementation hours and other contractual commitments
• Coverage of project-level engagement with ancillary system vendors supporting Chart of Accounts remediation and other portfolio projects
• Partner with the Manager, Cloud Enterprise Systems on the transition of vendor relationships from implementation delivery to Application Managed Services and steady-state operations

Governance and Stakeholder Engagement

• Participate in the Program Leadership Team and support the Program Lead in the operation of the three-tier governance framework, including the Executive Governance Committee, Program Leadership Team, and Pillar Working Groups
• Collaborate with pillar executives, working group leads, and subject matter experts to translate business priorities into prioritized, scoped, and scheduled project work
• Coordinate the assignment and availability of functional and technical analysts with the Manager, Cloud Enterprise Systems to protect the time of subject matter experts and ensure that the right people are engaged at the right point in the project lifecycle
• Represent Midwestern University in HESS Collective working group sessions and other peer forums as appropriate

Budget, Procurement, and Contract Administration

• Support the AVP of ITS Applications in the development, monitoring, and reforecasting of project and implementation budgets for enterprise systems initiatives
• Coordinate procurement activities related to enterprise systems projects, including Statements of Work, Change Orders, and integration services, in partnership with University procurement and legal functions
• Track project financials against approved budgets and report variances with recommended corrective action