Senior Project Coordinator - Property & Buildings
About the role
Since 1979, WSP Property & Buildings (P&B) has been shaping the building landscape along the West Coast, with experience in industrial development, warehouses, office, retail, higher education, community colleges, K-12, and healthcare. The team of 250+ staff works across six locations (Seattle, Irvine, San Jose, Los Angeles, Riverside, San Diego) to sustainably enhance the built environment. WSP Property & Buildings is seeking a Senior Project Coordinator to support the Project Leader and project teams with administrative duties throughout the project lifecycle, taking a proactive role in moving projects forward, enhancing communication, and facilitating integration. This position may be based in the Los Angeles, Irvine, Riverside, or San Diego, CA office.
Responsibilities
- Maintaining project calendar including project schedules and publishing to project team
- Assist in preparation of any materials required for project pursuit
- Assist in preparing PSA checklist, Change Orders and other internal forms
- Tracking contracts and sub-consultant contracts for the PM
- Manage Construction Administration through Newforma for all assigned projects
- Formatting project specifications in MS Word or SpecLink
- Assist in scheduling design reviews, and regular project meetings
- Attend project and team meetings and take meeting notes
- Distribute meeting