Senior Coordinator - Property & Buildings

Since 1979, WSP Property & Buildings (P&B) has been part of shaping the building landscape along the West Coast. From industrial development to warehouses, office, retail, higher education, community colleges, K-12, and healthcare, our experience spans over 40 years. Our 250+ staff is spread strategically across six locations, including Seattle, Irvine, San Jose, Los Angeles, Riverside, and San Diego, and is committed to sustainably enhancing the built environment.

About the role

WSP Property & Buildings is seeking a Senior Project Coordinator to join our team. The Property & Buildings Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client, promoting and facilitating integration on the project. This position may be based in our Los Angeles, Irvine, or Riverside, CA office locations.

Responsibilities

• Maintain project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist, Change Orders, and other internal forms.
• Track contracts and sub-consultant contracts for the PM.
• Manage Construction Administration through Newforma for all assigned projects.
• Format project specifications in MS Word or SpecLink.
• Assist in scheduling design reviews and regular project meetings.
• Attend project and team meetings and take meeting notes.
• Distribute meeting notes internally and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the WSP standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates, and responding to RFIs, submittals, and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports, and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Requirements

• High School Diploma or GED required.
• 5+ years of experience.
• Proficiency in MS Office applications, including Word, Excel, Outlook, PowerPoint, and others.
• Excellent verbal, written communication, and problem-solving skills.
• Strong computer and typing skills.
• Detailed-oriented and thorough.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness and eagerness to learn.
• Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.

Preferred Qualifications

• Basic REVIT skills a plus.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, Bluebeam, etc., is an advantage.

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Hourly: $29.72 - $42.46 (Colorado-specific range based on education, experience, knowledge, skills, abilities, and internal equity).

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors, and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water, and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.