Senior Program Assistant – Save Our Sons

About the role

The Urban League of Metropolitan St. Louis seeks a Senior Program Assistant to support multi-site program operations and grant compliance efforts.

Responsibilities

• Support grant operations across multiple program locations through accurate data entry and file management.
• Complete and process check requests and ensure timely submission of required documentation.
• Maintain organized participant and program files to ensure completion and audit readiness.
• Cook up and coordinate program event logistics, including preparation, scheduling, supply coordination, and on-site support.
• Receive and prioritize assignments from the Senior Director and Program Director based on operational needs.
• Facilitate check drop-offs and delivery coordination for program locations.
• Order and maintain office and program supplies for multiple locations.
• Track inventory and communicate operational needs to leadership.
• Aid in preparing reports, spreadsheets, and supporting documentation for program activities and audits.
• Communicate effectively with staff, vendors, and community partners to support daily operations.
• Maintain confidentiality and professionalism when handling participant and organizational information.
• Other duties assigned.

Requirements

• Strong organizational and administrative skills with attention to detail.
• Experience with data entry, document management, and audit preparation.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and database systems.
• Ability to work independently and collaboratively across multiple locations.
• Experience supporting grant-funded programs preferred.
• Ability to maintain confidentiality.
• Reliable transportation and ability to travel between program locations as needed.

Qualifications

Commensurate with experience.

Skills

Not specified.

Benefits

N/A.

Pay

TBD.

Schedule

TBD.