Senior People Operations Specialist

Talent Management & HR Support

• Lead the onboarding and offboarding processes, ensuring a seamless and positive experience for all employees.
• Partner with the Talent Acquisition team to support the hiring process.
• Analyze HR metrics and prepare reports to support management decision-making regarding staffing, turnover, and cost analysis.

Employee Relations

• Awareness and support mediating and resolving disputes, disagreements, and conflicts between employees, or between employees and management.
• Support fair, consistent, and legally compliant application of the company's disciplinary procedures, up to and including termination.
• Serve as the expert resource for managers and employees regarding the company handbook, policies, and procedures (e.g., code of conduct, anti-harassment, PTO, etc.).

Global Payroll & Administration

• Manage and execute the end-to-end payroll process for all US and international employees (including contractors) using our current payroll systems.
• Ensure accurate and timely processing of salaries, deductions, taxes, and statutory contributions, adhering to local, state, federal, and international regulations.
• Administer US benefit programs (health, dental, 401k) and coordinate with international PEOs/partners for global benefits management.
• Maintain meticulous employee records, ensuring data integrity and compliance across all HR systems.

Compliance & Policy

• Serve as the primary internal resource for HR compliance, staying current on all relevant US labor laws (federal and state) and international employment legislation.
• Oversee the administration of all legally mandated employee training and reporting requirements.
• Update HR policies and employee handbooks for US and international offices, ensuring they are culturally relevant and legally compliant.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 5+ years HR experience, multi-state US payroll, and baseline EOR/HRIS system proficiency.
• Proven experience managing multi-state US payroll (CA, NY, etc.) and international payroll/HR administration (e.g., Canada, UK, Europe, etc.).
• Experience hiring employees internationally with a broad understanding of international labor law, benefits, and compliance.
• Proficiency with HRIS/Payroll systems Gusto, Deel, Pebl (or similar) and Google Workspace.
• Strong Excel skills including pivot tables, data validation, as well as lookup and conditional functions.
• Preferred: Professional certification (e.g., SHRM-SCP, SHRM-CP, PHR), experience with Lattice.

Skills & Competencies

• Exceptional attention to detail and organizational skills, particularly concerning financial and regulatory requirements.
• Strong interpersonal and communication skills, with the ability to build trust and maintain confidentiality.
• Ability to manage multiple complex projects simultaneously and adapt quickly in a fast-paced, high-growth environment.
• Proactive, solutions-oriented approach to problem-solving.
• Must be comfortable working with a diverse, globally distributed workforce in a remote environment.
• Strong preference for remote candidates based in the San Francisco Bay Area due to onsite event coordination needs.

Pay

$100,000 - 125,000 base pay

Benefits

• Swish Analytics is an Equal Opportunity Employer.
• All candidates who meet the qualifications will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, pregnancy status, genetic, military, veteran status, marital status, or any other characteristic protected by law.