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Jobs · Accounting · California

Senior Payroll Tax Analyst

SCAN · Long Beach, CA · 1 wk ago
HybridAccounting$92k–$120k/yrFull-time

The Job

The Senior Payroll Tax Analyst is responsible for overseeing payroll tax compliance and reporting across a complex, multi-state, multi-entity healthcare organization. This role ensures accurate tax withholding, filing, and reconciliation while partnering with Payroll, HR, Accounting, and third-party providers (ADP Tax Services) to maintain compliance with all regulatory requirements.

  • Oversee payroll tax compliance for a multi-state, multi-company environment.

  • Ensure adherence to federal, state, and local regulations.

  • Serve as the primary liaison with ADP Tax Services to ensure service accuracy and compliance.

  • Work with ADP to set up new tax jurisdictions.

  • Review tax notices and coordinate with ADP for resolution, including root cause analysis and prevention.

  • Validate periodic, quarterly and annual tax filings prepared by ADP Tax Services including 940, 941 & W-2s.

  • Maintain relationships with tax agencies and ensure timely responses.

  • Act as a subject matter expert for payroll tax configuration within Workday.

Payroll Tax Accounting

  • Perform payroll tax reconciliations between Workday, ADP Tax Services, and final tax filings.

  • Prepare and review payroll tax journal entries and support financial close processes.

  • Investigate and resolve discrepancies related to tax liabilities, filings, and payments.

  • Research and update accounting team related to payroll tax and payment services banking items.

  • Support audits by providing payroll tax documentation and reconciliations.

  • Support the interim and year-end financial audit process as well as annual company tax filings (990;4720).

Collaboration, Automation & Analytics

  • Serve as a resource and a back-up for payroll department functions.

  • Partner with Payroll, HR, Benefits, and accounting teams.

  • Provide guidance on taxation of benefits and special pay scenarios.

  • Crosstrain payroll team members on tax compliance.

  • Maintain documentation of payroll tax procedures and workflows.

  • Identify inefficiencies and recommend process improvements and automation including AI recommendations.

  • Develop payroll & tax reporting metrics and dashboards to monitor compliance and trends.

  • Ensure compliance with internal controls and organizational policies.

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