Senior Payroll Tax Analyst

Responsibilities

• Ensure the accuracy, timeliness, and completeness of all monthly, quarterly, and annual tax filings, amendments, and reporting including employee W-2s and W-2c’s
• Reconcile all tax and wage amounts for multiple legal entities monthly, quarterly, and annually between the payroll system and third-party tax service including reconciliation of W-2s to payroll tax reports and the quarterly 941 returns to W-2 totals
• Research and correct any discrepancies
• Analyze payroll tax issues and provide recommendations for solutions relating, but not limited to employee mobility, reciprocal taxation, stock taxation and reporting, inpats and expats, employer-provided fringe benefits and local taxation
• Review and reconcile all daily tax and wage amounts submitted to third-party tax services and research any discrepancies and handle accordingly
• Perform monthly, quarterly, and annual reconciliations of gross earnings to taxable wages to validate accuracy of taxable wages
• Submit tax notices and facilitate resolutions in coordination with third-party tax vendors timely to avoid penalties and interest; research and determine the root cause, and work with the appropriate parties to take action to prevent future issues
• Provide excellent customer service in researching and responding to payroll tax-related inquiries from employees, agencies, and other internal/external parties
• Research all W-2 correction inquiries, complete and submit all W-2c’s for review and approval, and distribute W-2c through appropriate channel
• Review all Workday tax updates and test accordingly, and communicate key changes to the Payroll team and HR as necessary
• Preserve state and local taxes for employees, particularly for those who live and work in different states
• Apply and register for new state SUI and withholding tax accounts for new locations, FEINS, as needed
• Prepare various tax returns and reporting not filed by third-party tax services, including other required government reporting
• Review third-party sick pay and ensure appropriate reporting
• Collaborate with the Manager to enhance, streamline, and document payroll tax processes

Requirements

• Bachelor’s degree or the equivalent combination of experience and education
• FPC or CPP certification strongly preferred
• 5+ years of relevant work experience servicing a large volume of employees (including a remote workforce) in a multi-state, multi-entity organization
• Comprehensive knowledge of federal, multi-state, and local wage and hour and tax regulations
• Strong working knowledge of taxation of fringe benefits and long-term equity incentive instruments (RSUs, NQ Stock Options, etc.)
• High level of accuracy and attention to detail with high service orientation, integrity, discretion, and ownership of work with the ability to work independently
• Able to work through ambiguity, be self-motivated, and piece together facts and data necessary to identify issues, propose resolutions, make decisions, and operationalize necessary changes to improve taxes and service delivery
• Intermediate to advanced analytical skillset, including the use of Excel V-Lookup and Pivot Tables and/or other tools
• Excellent interpersonal, oral, and written communication skills
• Able to handle confidential information and issues effectively and without breach of confidentiality

Qualifications

• Nice to have, but not a dealbreaker:
• Experience with Workday and ADP systems
• Experience with inpats and expats
• Experience with international payroll (UK, EU, Israel)

Benefits

We offer competitive compensation, including a range of $39.75-43.27 per hour, with final offer amount dependent on education, skills, experience, and location. We also provide various benefits, including medical/dental/vision insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.