Senior Payroll Specialist

About the role

Founded in 2012, Salsify helps brand manufacturers, distributors, and retailers in over 80 countries collaborate to win on the digital shelf. Our products are shopper-centric, frictionless, and create memorable commerce experiences. We provide a competitive edge through experiences that improve brand trust, amplify product differentiation and assortments, increase conversion rate, improve profit margins, and speed time to market.

Responsibilities

• Own US Payroll Operations
• Own end-to-end multi-state US payroll processing across multiple entities, pay groups, and payroll vendors.
• Ensure payroll is processed accurately, compliantly, and on time.
• Maintain strong payroll controls through regular audits, reconciliations, and validation processes.
• Ensure compliance with federal, state, and local payroll regulations, including tax withholding, new state registrations, quarterly and annual filings (Forms 941, 940, W-2/W-2c), amendments, and resolution of agency notices.
• Administer regulated payroll components including 401(k) contributions, benefit deductions, equity compensation, imputed income, and taxable fringe benefits.
• Ensure payroll accounting accuracy and timely completion of payroll-related reconciliations.
• Investigate payroll issues, identify root causes, and implement long-term, scalable solutions.
• Support Global Payroll Operations & Drive continuous improvement
• Support the evolution of Salsify’s global payroll operating model, including implementation and ongoing optimization of Deel and future global payroll solutions.
• Develop, maintain, and continuously improve global payroll documentation, SOPs, and operational playbooks.
• Standardize payroll processes across countries while respecting local compliance requirements.
• Identify and lead automation opportunities that reduce manual work and enhance the employee experience, leveraging AI tools where relevant.
• Partner with Systems on Workday enhancements and payroll integrations.
• Support payroll implementations, testing, and system enhancements as the function scales.
• Support the PX Operations Team
• Contribute to broader operational initiatives and provide support when business needs require it, including:
• Workday employee data management.
• Employee lifecycle queries and offboarding processes.
• Operational documentation and knowledge management.
• Cross-functional PX Operations projects and process improvements that enhance the employee and manager experience.

Qualifications

• Proven experience in payroll operations, preferably in a multinational environment.
• Strong understanding of US and international payroll laws and regulations.
• Experience with payroll software and systems, particularly Workday.
• Excellent analytical and problem-solving skills.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and ability to work independently and collaboratively.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced, dynamic environment.

Skills

• Proficiency in Microsoft Office Suite.
• Knowledge of HRIS systems and payroll software.
• Experience with data analysis and reporting tools.
• Strong organizational and project management skills.
• Ability to work effectively with cross-functional teams.

Benefits

At Salsify, we maintain 3 core principles as part of our Compensation Philosophy: We pay market rates, which are competitive and equitable; We pay based on performance and proficiency, not tenure; We adjust proactively; when the market moves, we do too.

Pay

The posted compensation range reflects the base salary for this position. In addition to base salary, some eligible roles may also have a commission plan or a bonus incentive. All Salsify employees receive equity in the form of stock options. All full-time employees are invited to participate in our Total Rewards plan, which includes health & medical benefits, flexible spending accounts, flexible PTO, and more.

Schedule

Full-time position.