SENIOR PAYROLL SPECIALIST

About the role

The incumbent serves as an expert resource and staff specialist within the Personnel/Payroll Operations Bureau. They are responsible for providing technical support and lead responsibilities for the W-2, Non-USPS & Miscellaneous Deductions Unit.

Responsibilities

• Research and resolve the most complex, sensitive and critical problems/issues associated with the Non USPS transactions, and Miscellaneous/Voluntary deduction resulting from; changes to deductions, ensuring accuracy to the deduction payroll master file;
• Resolution of payroll errors affecting the deduction file;
• Implementation of programs mandated by CB contract, laws, rules, regulations, policies and procedures;
• Redesign/enhancement to existing systems and/or PC application;
• Unique situations caused by system error or erroneously processed transactions;
• Complex problems received via correspondence or telephone inquiry from departments, campuses, or employees.

Requirements

• Evaluate manual/automated processes and heavy workloads associated with various statewide programs related to miscellaneous deductions processing and develop/implement effective action plans;
• Interpret and ensure both documentation and transaction processing for voluntary deductions is in compliance with Federal and State laws, rules, policies, procedures, and CB contracts;
• Assign, coordinate, and control workload assignments to staff to meet established goals and management expectations;
• Identify training needs for staff, evaluate work performance and provide recommendation to supervisor;
• Perform activities for special projects or heavy and time critical workloads related to Miscellaneous Deductions and W-2 reporting with ongoing monthly cut offs related to application of deduction transactions;
• Identify, document and provide system test data to analytical staff for system related changes and/or problems;
• Recommend automated processes for high volume/time critical workloads;
• Develop and maintain a comprehensive training and review module and provide training to new and less experienced staff;
• Prepare management reports using personal computer software regarding workloads, and/or special project status;
• Develop weekly goals to correspond to management expectations;
• Review and comment on revisions to Payroll Procedures Manual, Personnel, and Payroll letters prior to statewide distribution;
• Review legislation/control agency letters/memoranda affecting possible changes in procedures and/or processes for criteria related to W-2/Non USPS issues and Miscellaneous Deductions and provide recommendations to management and for procedural modifications;
• Ensure appropriate personnel and payroll documentation completion instructions are in place prior to statewide distribution.

Qualifications

The incumbent must meet the Minimum Qualifications stated in the Classification Specification(s).

Skills

Requires strong problem-solving skills, attention to detail, and proficiency in Microsoft Office applications. Knowledge of payroll systems and collective bargaining agreements is preferred.

Benefits

Includes health insurance, retirement plan, and paid time off.

Pay

$5,663.00 - $7,097.00

Schedule

Hybrid