Senior Payroll and Accounts Payable Specialist

The Job/What You'll Do

• Gather, review, and verify for final Finance approval all the necessary supporting documentation (i.e., approvals, invoices, requisitions, etc.) to process and pay the accounts payable invoices.
• Review invoices to ensure reasonableness and proper approvals in compliance with existing policies.
• Perform data entry tasks and review for the accounting team.
• Conduct research and resolve discrepancies, payment issues, and vendor credits through effective communication within the organization as well as with vendors.
• Generate system-related reports and collaborate with the Human Resource and Accounts Payable department representatives to ensure timely and accurate payment of benefit plan premiums.
• Care for a variety of complex tasks involved in the preparation, processing, and maintenance of payroll, salary, and benefits data.
• Ensure clients, employees, and contractors receive their payments accurately and on time.
• Conduct research and analysis on discrepancies, processing the necessary payroll and adjustment entries.
• Identify potential improvements in Paycom and other systems to boost the accuracy and efficiency of our payroll processes.
• Review and validate payroll records for precision, including new employees, separations, leaves of absence, changes in pay rates, and more.
• Explain and interpret complex payroll information to employees at all levels of the organization.
• Adapt to changes in requirements, processes, and employee contracts to provide the most current, accurate information.
• Cook up with the HR team on incoming employee data relating to new hires, terminations, and earning/deduction adjustments to accurately process payroll for the period.
• Prepare and process Quarterly Tax Returns, as well as W2s and 1099s, with accuracy and attention to detail.
• Execute statistical reporting and audits related to employee remuneration, encompassing pay, commissions, bonuses, vacation and sick leave, disability and workers' compensation leave, along with taxes and deductions.
• Complete post-payroll audits and generate reports, establish metrics, and keep track of any problems.
• Document and maintain department job aids and Standard Operating Procedures (SOPs).

Requirements

Ability to present financial information to a non-financial audience
Working knowledge of financial strategies
Strong organizational and multitasking skills
Excellent communication, interpersonal, and presentation skills
Detail-oriented and able to perform in a high-pressure environment
Strong analytical thinking and problem-solving skills
Proficiency in Microsoft Office and SAP, Oracle, or related financial systems
Ability to act professionally and maintain appropriate boundaries with clients and staff
Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled
Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success
Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional, and leadership growth.

Qualifications

• 5+ years of experience in the field
• APA Certification, preferred
• Bachelor's Degree in Finance, Accounting, or related field, preferred

Skills

• Microsoft Office
• SAP, Oracle, or related financial systems

Benefits

N/A

Pay

N/A

Schedule

Hybrid Conditions & Location
Work Schedule: Standard business hours are Monday through Friday, 8:00 AM - 5:00 PM.
Work Type: Hybrid. This role offers the flexibility of working from home with a requirement to be on-site bi-weekly.
Office Location: 1275 W Washington Street, Suite 210, Tempe, AZ, 85288.