Senior Marketing/Proposal Coordinator-Remote

Reporting to the National Pursuit Manager, this role works collaboratively within the Marketing Department dedicated to a specified region.

Responsibilities

• Manage and direct regional proposal efforts and personnel
• Participate in the development and review of proposal strategies and themes
• Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs
• Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc.
• Build a proposal matrix and track fulfillment of all requirements
• Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded
• Conduct regular proposal progress status meetings and maintain the proposal schedule
• Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches
• Direct writing, editing, and rewriting efforts, as needed
• Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc.
• Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions
• Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc.
• Assist the ongoing improvement of proposal and interview materials
• Coordinate with specialized subconsultants on an as-needed basis
• Maintain brand consistency and maintain regional compliance of brand identity
• Assist with design and implementation of successful marketing campaigns, as needed
• Actively participate in departmental conference calls across all offices
• Manage the maintenance of all marketing equipment and local supplies for proposals
• Additional tasks as needed

Requirements

• Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment
• Knowledge of traditional and digital marketing tools
• Ability to work independently and effectively in a fast-paced environment
• Ability to multi-task and meet multiple strict deadlines
• Excellent grammatical, proofreading, and editing skills
• Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, etc.)
• Knowledgeable of graphic design principles
• Proficient in Microsoft Office software or equivalent
• Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset
• Reliable, dependable, and punctual

Qualifications

• Bachelor Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience
• Minimum five years Marketing Coordinator experience supporting the A/E/C industry
• Proficient in Adobe InDesign, Photoshop, and Microsoft Office
• Experience overseeing the proposal process

Remote work environment available. Candidates with experience in the A/E/C industry will be given priority.