Senior Marketing Operations Specialist

Responsibilities

• Cook up marketing material development, including presentations and supporting materials for various meetings and events.
• Help out with graphics, promotional materials, and other marketing tools.
• Support internal communications, newsletters, and event promotions.
• Manage stock photography resources and support the creation of Bitly links and QR codes.
• Maintain Pulmonx brand guidelines and support consistency across marketing materials.
• Support marketing expense tracking, invoice processing, purchase orders, and budget reporting.
• Coordinate printing, inventory management, and shipment of collateral materials and promotional items.
• Plan and coordinate tradeshows, internal meetings, and marketing events.
• Administer the Physician Locator and Premier Practice programs, including website updates, qualification tracking, compliance monitoring, and process improvement efforts.
• Support the marketing compliance review process and maintain marketing SOPs.
• Coordinate review and approval workflows with regulatory, legal, clinical, and marketing stakeholders.
• Aid in the development and coordination of internal communications and support executive presentations.
• Support process improvement initiatives that enhance marketing efficiency, organization, and execution.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 4–6 years of experience in marketing operations, communications, project coordination, or related roles.
• Strong organizational skills with the ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent written, editing, and verbal communication skills.
• Ability to work cross-functionally and collaborate effectively with multiple stakeholders and external vendors.
• Detail-oriented with strong project management and operational coordination capabilities.
• Experience supporting marketing review processes, marketing material development, events, or operational workflows; experience in a regulated industry is preferred.
• Familiarity with marketing, CRM, or project management platforms such as Salesforce, HubSpot, Asana, Basecamp, Showpad, or Pepperflow.
• Proficiency in Microsoft Office and presentation development tools.
• Graphic design experience is a plus.
• Ability to adapt quickly, prioritize competing needs, and support a wide range of marketing initiatives.

Compensation

115 - 130K