Senior Marketing Coordinator

About the Role

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Responsibilities

• Lead the development, organization, and production of proposal, interview, and marketing materials, including layout utilizing existing templates and brand standards.
• Collaborate with marketing coordinators, project managers, technical staff, business development leads, and pursuit teams.
• Evaluate technical and non-technical content; write non-technical text; and edit and proofread all marketing communications for clarity, messaging, and persuasiveness.
• Lead the development of interview presentation materials and coach interview teams.
• Lead capture planning, conduct market sector research and competitor analysis, develop winning strategies, and provide message development for pursuits, including graphic development.
• Prepare, update, and organize data in company systems, including pursuit information, project profiles, resumes, references, photography, proposal documents, and other marketing files.
• Coordinate conference attendance and sponsorships.
• Support business development leads, client managers, and teams in marketing strategies, client development, and pursuit capture planning.
• Train and mentor team members on business development and marketing best practices.
• Monitor client and industry websites for solicitation status.
• Help file proposal and presentation materials upon submittal.
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards.
• Maintain accurate project and resume data in business development systems.
• Arrange for professional photography on projects, as needed.
• Support development and implementation of client plans, including long-term strategies to capture market share.
• Support solicitation of formal client feedback.
• Administer implementation of the go/no-go decision process in accordance with HDR’s Matrix of Authority.
• Support content marketing campaigns to strengthen the brand, increase visibility, and showcase thought leaders.
• Support the development and publication of engaging digital content reflecting HDR’s brand and thought leadership.
• Support implementation of strategies to elevate HDR’s brand and technical talent with industry associations.
• Support creation of marketing collateral for business development efforts.
• Fulfill conference sponsorship benefits, as needed.
• Maintain inventory of branded materials for client visits, conferences, and recruiting.
• Create marketing collateral to support business development efforts.
• Plan and fulfill conference sponsorship benefits, as needed.
• Develop engaging internal communications content (announcements, presentations, videos, webinars).
• Plan large, internal meetings (in-person or virtual).
• Articulate HDR’s capabilities and competitive advantages.
• Perform other duties as needed.

Qualifications

• Bachelor’s degree in a related field (preferred)
• Minimum of 5 years experience (preferred)
• Deep knowledge of the A/E/C industry’s standard approach to procurement of professional services (preferred)
• Ability and desire to engage with others in-person, including traveling to other HDR NY/NJ offices, as needed (preferred)
• Can work independently and cooperatively with diverse teams, as well as area, regional, and national technical managers and project staff (preferred)
• Requires little or no direction in area of specialization (preferred)
• Excellent organizational skills with ability to handle multiple tasks and meet deadlines (preferred)
• Local candidates preferred

Requirements

• A minimum of 2 years relevant industry experience
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign
• Demonstrated "self-starter" with a history of completing projects with limited oversight

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus, and tuition reimbursement.

Pay

The expected compensation range for this position depends upon skills, experience, education, and geographical location: New York: $68,863 - $127,888

Primary Location: United States-New York-New York
Industry: Marketing/Communications
Schedule: Full-time
Employee Status: Regular
Business Class: Marketing and Admin
Job Posting: Aug 19, 2026