Senior Marketing Coordinator

About the role

Dewberry is seeking a full-time Senior Marketing Coordinator to support our Federal Marketing team. This is a fully remote position, with a preference for candidates located in Richmond, VA, although other locations such as Virginia Beach, VA, or the Raleigh, NC area will be considered. The role involves working alongside a robust team of marketers, graphic designers, communication professionals, and Federal Market client and project managers to deliver compliant and compelling marketing materials.

The ideal candidate understands deadline-driven work, has a high level of attention to detail, and is a self-starter who can work both independently and within a team environment. The job entails working on multiple concurrent assignments with overlapping schedules.

Responsibilities

• Support a variety of proposal teams comprised of Marketing Managers, Pursuit/Proposal Managers, Client Managers, Project Managers, and Subject Matter Experts to develop proposal responses, shortlist interviews, and other professional presentations.
• Manage major aspects of multiple proposal efforts simultaneously within target market segments and service offerings.
• Develop a deep understanding of individual pursuits and nuances of specific clients to provide support to the pursuit team and proactively bring ideas for improvement of content and processes.
• Coordinate with pursuit teams from multiple office locations and/or service lines. Familiarity with integrated, multiple service line (Civil, Structural, Architecture, MEP, Technology, etc.) proposals preferred.
• Work on a variety of proposal types (SF330, design-build, technical/narrative, pricing/business, RFQs/RFIs, and Sources Sought) as well as oral presentations.
• Support the capture planning process through drafting proposal documents, content development, data management and documentation, editing, maintaining deadlines, managing content and communications with subject matter experts/project managers, and coordinating with outside team members.
• Lead and manage major sections or volumes of proposal documents and sub-pack proposals.
• Lead meetings such as proposal kick-offs and reviews, and lead portions of client management and other meetings as needed.
• Write and edit proposal and supporting sales materials including project descriptions, resumes, market segment overviews, cover letters, executive summaries, etc.
• Effectively manage and coordinate subconsultant data calls.
• Comply with corporate standards to present a consistent appearance/style for presentation graphics, proposals, resumes, and collateral materials.
• Support development of internal and external marketing communications efforts.
• Develop familiarity with company project experience and relevancy to project pursuits.
• Perform QA/QC on proposals and marketing materials.
• Develop sales acumen to support client management and business development activities including conference preparation, blog and article writing, creating client presentations, among others.
• Support client management and operational personnel in market research, competitor analysis, and client intelligence.
• Manage organization of marketing material for ease of use, including recording information in our client relationship management database (CRM) and keeping shared files accurate and up to date.

Requirements

• B.A. or B.S. or equivalent experience in A/E/C marketing required.
• 6+ years of AEC industry experience, personally producing proposals and managing proposal efforts required, with specific emphasis on federal proposals preferred.
• Exceptional written and oral communications skills.
• Strong project management and organizational experience; self-motivated with the ability to prioritize and maintain concurrent deadlines.
• Extensive MS Office Suite (Excel, Word, PowerPoint) experience required; Adobe InDesign and Acrobat experience required.
• Other Adobe Creative Cloud (Photoshop, Illustrator) and graphics software experience is a plus.
• Knowledge of database/CRM systems, specifically Deltek Vision and/or Vantagepoint, is a plus.
• Effective proposal coordination skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills.
• Strong interpersonal skills and prior experience working collaboratively.
• Must be available to work overtime as necessary to meet business requirements.
• While this is a remote position, occasional travel to Dewberry’s Fairfax, VA headquarters and regional offices is required.
• Must have a valid driver’s license, good driving record, and ability to pass a driving record background check.

Dewberry is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification, you are still encouraged to apply.

Pay

The projected salary range for this position is $74,000–$96,000 annually in the Richmond, VA office. Depending on skills, experience, location, and market conditions, the range may vary slightly.