Senior Marketing Coordinator and Proposal Specialist

Our client is seeking a talented and highly organized Senior Marketing Coordinator and Proposal Specialist to join their collaborative design firm. This role is ideal for a creative professional who combines sharp graphic design skills with exceptional project management and clear communication. You will take ownership of the full pursuit lifecycle, leading the creation of compelling Request for Proposal (RFP) and Request for Qualification (RFQ) responses that help secure high-profile projects. If you thrive in a deadline-driven environment, possess a strong visual design eye, and want to work in an ego-free, highly supportive culture with fantastic benefits, this is an exceptional opportunity.

About the role

Lead the complete development, design, and production of RFP, RFQ, and proposal responses. Partner with leadership and technical teams to craft persuasive, customized pursuit materials. Create and maintain standardized marketing collateral, including project sheets, resumes, and brochures. Design publication-quality layouts utilizing Adobe InDesign, Photoshop, Illustrator, and Acrobat.

Responsibilities

• Manage rigorous production schedules, deadlines, and content requests to ensure flawless submissions
• Organize and maintain digital asset management systems, project databases, and photography libraries
• Coordinate award submissions, public relations initiatives, and occasional event support
• Assist with website updates, content management, and internal knowledge-sharing platforms
• Ensure all visual and written marketing materials strictly align with brand guidelines
• Collaborate cross-functionally across teams to translate technical project details into compelling stories

Requirements

• Bachelor's degree in Graphic Design, Marketing, Communications, Architecture, or a related field
• Strong proficiency in Adobe InDesign with solid general experience across the Adobe Creative Suite
• Demonstrated history of developing professional proposals, qualification packages, or publications
• Strong graphic design sensibility encompassing layout, typography, and visual storytelling
• Excellent writing, editing, and proofreading skills with rigorous attention to detail
• Proven ability to manage multiple overlapping deadlines and coordinate inputs from diverse stakeholders
• Prior experience within the architecture, engineering, construction, or professional services industries
• Familiarity with digital asset management systems and website content platforms
• Collaborative mindset, strong interpersonal skills, and a team-first, ego-free attitude

Pay

$80,000 + DOE