Senior Manager, Global Accounts Payable

Key Responsibilities

• Own end-to-end AP for all 14 legal entities globally, vendor onboarding, invoice processing, payment runs, supplier statement reconciliation, and month-end accruals.
• Drive a predictable, well-controlled AP close, invoice cutoff discipline, completeness of accrual, no surprises at corporate consolidation.
• Run on-time payment performance while protecting working capital; partner with Treasury to optimize DPO without damaging supplier relationships.
• Own vendor master data hygiene, W-9/W-8 collection, OFAC/sanctions screening, banking detail validation, duplicate prevention, change controls.
• Manage exception workflows: PO mismatches, blocked invoices, duplicate detection, stale credits, and unapplied payments.
• Lead the supplier statement reconciliation cadence with high-spend vendors; surface and resolve open items before they become close risk.
• Build and publish AP KPI dashboards: DPO, on-time payment %, invoices per processor, touchless rate, 3-way match rate, hold aging.
• AP Automation & 3-Way Match Build-Out
• Own the global AP automation roadmap, AI-assisted coding, e-invoicing, touchless invoice processing, and self-service supplier portals.
• Drive Oracle AP module optimization in partnership with the Systems team: subledger to GL reconciliation, period-close automation, intercompany netting, payment platform integrations.
• Build out 3-way matching (PO / receipt / invoice) discipline in partnership with Procurement and Receiving; push match rates toward 90%+ and reduce manual touch points.
• Lead implementation of AP automation platforms (e.g., Coupa) where they extend Oracle capability.
• Standardize coding logic and accrual estimation methodology to reduce manual journal entries and rework.
• Operationalize global payment platforms for multi-currency, multi-rail disbursement with appropriate authorization controls.
• Tax & Cross-Border Compliance
• Own US year-end vendor reporting end-to-end: 1099-NEC, 1099-MISC, 1042 / 1042-S for foreign payments; manage TIN matching, B-notice handling, and backup withholding triggers.
• Partner with Tax on US withholding obligations and ensure clean documentation in the vendor master.
• Manage VAT-on-purchases coding accuracy across EU and UK transactions; partner with the European Controller on VAT recovery, reverse-charge treatment, and Intrastat inputs sourced from AP.
• Drive EU e-invoicing readiness in partnership with the European Controller, country-by-country real-time reporting mandates as they roll out.
• Coordinate with Treasury on cross-border payments, FX exposure on AP balances, and intercompany settlement timing.
• Stay ahead of regulatory change and translate impact into AP process changes.
• SOX & IPO Readiness
• Design and operate AP controls that will withstand SOX 404(b) post-IPO, segregation of duties, payment authorization matrix, vendor master change controls, manual journal entry review, and fraud prevention.
• Maintain comprehensive documentation of every AP control, design narrative, evidence, review cadence, deficiency tracking.
• Partner with Internal Audit and external auditors on AP walkthroughs and testing; own PBC requests, manage fieldwork timelines, and ensure zero repeat findings.
• Build the ITGC partnership with the Systems team for Oracle AP, access provisioning, change management, segregation-of-duties enforcement, and quarterly access reviews.
• Identify and remediate control gaps ahead of the SOX readiness assessment; build a controls framework that can scale post-IPO without re-platforming.
• Own AP fraud prevention: vendor banking change verification, duplicate payment monitoring, anomaly detection, business email compromise (BEC) controls.
• Vendor & Stakeholder Management
• Serve as the senior point of escalation for high-value vendors, payment disputes, and internal business owners.
• Run vendor onboarding that scales with growth and add-on acquisitions, tax forms, banking validation, risk screening.
• Partner with Procurement on payment terms negotiation, supplier dispute handling, and contract operationalization.
• Partner with Legal on vendor risk, Treasury on banking and FX, and Tax on cross-border determinations.
• Lead AP integration for add-on acquisitions: vendor master merges, payment platform migration, control harmonization, and rapid integration into consolidated reporting.
• Team Leadership
• Directly manage a global AP team of 6–10 professionals; build the team as scope expands.
• Set clear performance expectations and team KPIs; provide real-time feedback and develop your team into the next generation of AP leaders.
• Create career development plans and ensure your team has the tools, training, and system access to do their jobs without unnecessary friction.
• Hire and onboard new team members as scope expands; actively recruit for technical strength, automation mindset, and cultural fit.
• Cross-Functional Partnership
• Partner with GL Accounting on accruals, close cutoff, and AP-to-GL reconciliation.
• Partner with the European Controller on EU AP operations, VAT, e-invoicing, and statutory considerations.
• Partner with Treasury on cash forecasting, payment runs, and FX exposure on the payables book.
• Partner with FP&A on spend visibility and accrual estimation methodology.
• Partner with Procurement on PO compliance, vendor onboarding velocity, and dispute resolution.

Basic Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience.
• 10+ years of progressive AP experience, including 3+ years leading an AP team in a multi-entity, multi-country environment.
• Hands-on Oracle ERP AP module experience, owner/admin level, not just a user.
• Demonstrated experience leading at least one AP automation rollout.
• Working knowledge of US year-end reporting and NRA withholding fundamentals.
• Working knowledge of VAT/sales tax handling on the AP side across multiple jurisdictions.
• Strong understanding of SOX ICFR design and operating effectiveness as applied to AP and P2P controls.
• Experience operating in pre-IPO or high-growth environments where processes were built, not inherited.
• Demonstrated experience driving AP transformation projects, automation, process re-engineering, or P2P platform consolidation.
• Strong people leadership track record across geographies and time zones.