Senior Local Office Administrator

About the Role

Oversee daily general office operations, including coordinating the office environment, fleet management administration, project coordination, and marketing support.

Responsibilities

• Oversee efficient office operations by organizing and performing tasks such as ordering supplies, scheduling equipment maintenance, greeting visitors, coordinating workstation setups, and onboarding new hires.
• Foster employee engagement by coordinating local office events, trainings, wellness initiatives, recognition programs, and annual activities like benefits enrollment and engagement surveys.
• Suggest and facilitate local office events and activities to support engagement.
• Resolve general office-related questions, including timesheets, and create/update documents for frequently asked questions.
• Act as the liaison with IT for computer replacements, asset inventory, and recycling old computers.
• Support compliance with local, state, and federal employment laws, such as maintaining employment law posters.
• Assist project managers with coordination, documentation tracking, project status updates, and report drafting.
• Provide administrative support for developing and maintaining marketing materials, including formatting presentations and proposals.
• Facilitate the annual budget request process for regional fleet ordering and suggest improvements where appropriate.
• Engage in fleet management tasks, including reviewing and approving monthly vehicle rentals, processing purchase orders and invoices, ensuring DOT compliance, and tracking vehicle movements and inspections.
• Serve as the point of contact for fleet management tasks such as vehicle registration, maintenance scheduling, and vehicle accessory upgrades (e.g., strobe lights, backup alarms, toolboxes).
• Review key local office fleet management cost factors, including asset utilization, fuel card issuance, and preventative maintenance compliance, to suggest improvements.
• Promote office efficiency related to vehicle/equipment telematics program administration through research and routine training engagement.
• Follow safety rules, guidelines, and standards for all projects, participate in pre-task planning, and report safety issues to management.
• Maintain quality standards on all projects.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum 5 years of relevant large local office administration and fleet management support experience.
• Valid driver’s license with acceptable violation history may be required.