Senior Office Administrator

Day to Day Responsibilities

• Assisting government personnel with administrative systems, file systems, organizational documentation, records management and read ahead binders
• Operational duties related to human resources, IT, security, and facilities management:
• Answering and routing phone calls and greeting/escorting guests
• In-processing new personnel (DD1172, DD2249, DD2875)
• Requesting and managing all government furnished equipment for new employees
• Suite access, SCIF maintenance, and burn bag destruction
• Resolution of IT and network issues
• Off-boarding departing personnel
• Reviewing staff actions and correspondence drafted for the principal to ensure clarity and that the principal’s position is clearly reflected
• Drafting correspondence and contributes to the preparations of reports and presentations
• Using the appropriate task management system (CATMS, Microsoft Planner, etc.) to provide tasking management support, including coordinating with other directorates; compiling and quality checking Staff Action Packages; tracking the status of packages as they move through the system; and prepare periodic reports as to the status of the Staff Actions; and follow up on Staff Actions when required to ensure actions are completed in a timely manner
• Providing routine briefs on office activities and upcoming deliverables
• Referring correspondence documents to the appropriate offices and/or personnel for response through the Correspondence and Task Management System (CATMS)
• Developing, monitoring, updating, implementing, and maintaining an internal suspense tracking system for correspondence, memos, letters and other documents and projects received
• Providing written products in accordance with DoW 5110.4-M Vol 1 DoW Manual for Written Material: Correspondence Management and DoW 5110.4-M Vol 2 DoD Manual for Written Material: Examples and Reference Material

Required Qualifications

• Possess an active TS/SCI security clearance
• Bachelor's degree in a business, management, communications, political science, or similar related field plus at least 10 years of experience or a high school diploma plus 14 years of experience
• 5+ years of experience supporting the Department of War, including demonstrated experience supporting an Office of the Secretary of Defense (OSW) or Joint Staff environment
• 3+ years of experience in an administrative, office management, or similar roles
• Experience with CATMS or other Department of War task management tools

Preferred Qualifications

• Expert-level knowledge and execution of the English language for the formulation of all DoW correspondence mediums, (e.g., email and memos)
• Knowledge of the structure and missions of the OSW and the Components
• Highly proficient with the Microsoft Office Suite of applications, especially Word, PowerPoint, and Teams
• Energetic self-starter with the ability to work in a fast-paced team environment, adapt to rapidly changing requirements, prioritize workload, and communicate effectively

Pay

Full Time Salary Range for this position for this position: $99,300 - $144,100 USD