Senior Lease Administration & Transaction Specialist

About the role

The Senior Lease Administration & Transaction Specialist supports the Global Real Estate Manager in the management of the American Bureau of Shipping’s global real estate portfolio, lease commitments, and related activities.

Responsibilities

• Lease Administration and Portfolio Support: Responsible for the lease administration application (CoStar Real Estate Manager) and ensure the accurate maintenance of lease records, critical dates, lease abstracts, rent schedules, and related documentation within the lease administration system. Support the administration of financial obligations associated with leased spaces, including rent obligations, operating expenses, and related payment activity. Review, verify, and reconcile landlord billings, payments, monthly obligations, and annual operating cost reconciliations against lease terms and financial system records.
• Lease Transactions and Renewals: Manage lease renewals and support new lease transactions for global locations, including negotiating directly with landlords. Evaluate the local real estate market and ensure terms are competitive. Review and revise lease terms, perform transaction due diligence, and coordinate with internal partners for lease review and approval.
• Project and Facilities Support: Assist Global Real Estate Manager with office-related real estate projects, including relocations, build-outs, renovations, and space turnover activities. Provide secondary support for facilities-related matters, coordinating with landlords, vendors, and internal stakeholders to help address day-to-day facility issues as needed.
• General Support: Provide administrative and coordination support to the Global Manager of Facilities and Real Estate and assist with other related duties as assigned.

Requirements

• Education and Experience: Bachelor's degree or equivalent required. 3+ years of real estate experience in Corporate or Commercial Real Estate. Experience with lease negotiations ensuring the ns required, including net present value and cash flow modeling. Professional certification in commercial real estate, lease administration, property management, or facilities management is preferred, e.g., CoreNet, BOMA.
• Knowledge, Skills, and Abilities: Knowledge of corporate real estate functions. Knowledge of standard lease terms and conditions. Experience with lease negotiations. Intermediate knowledge of Microsoft Office products including Excel, PowerPoint, Word and SharePoint. Experience using large language models (e.g., ChatGPT) in daily tasks. Digital fluency and technology aptitude. Strong multitasking and prioritization skills. Attention to detail. Innovative and self-starter.

Qualifications

• Education and Experience: Bachelor's degree or equivalent required. 3+ years of real estate experience in Corporate or Commercial Real Estate. Experience with lease negotiations ensuring the ns required, including net present value and cash flow modeling. Professional certification in commercial real estate, lease administration, property management, or facilities management is preferred, e.g., CoreNet, BOMA.

Skills

• Intermediate knowledge of Microsoft Office products including Excel, PowerPoint, Word and SharePoint.
• Experience using large language models (e.g., ChatGPT) in daily tasks.
• Digital fluency and technology aptitude.
• Strong multitasking and prioritization skills.
• Attention to detail.
• Innovative and self-starter.

Benefits

• Salary: $50,000 - $85,000
• About Us: We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times. ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
• About Our Benefits: ABS Bureau proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings Account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers support in personal wellness, including work-life services. ABS Bureau also offers a 401K plan with a generous company match, subject to plan requirements.
• Equal Opportunity: ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.