Senior Generalist, Human Resources & Faculty Affairs

Responsibilities

• Meet regularly with Directors or designee, to provide updates on request status.
• May attend meetings with the HR/FA team and/or Division Administrator or his/her designee to review the status of HR/FA transactions.
• Affiliate with training, mentoring and education of peers, colleagues and new hires in relevant areas of expertise.
• Liaise with internal and external constituents to resolve issues and to ensure timely processing of new-hire/appointment, reappointment, termination and other related transactions.
• Provide back-up support and guidance to other generalists, managers and directors, as necessary.
• Provide vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).
• Recruitment:
  • Post positions using Columbia’s job site (Talentlink and ASR*/Interfolio) in addition to posting on outside advertising sources.
  • Schedule in-person meetings, manage the I-9 process; complete pre-hire background checks, process all new hires and any employment related changes.
  • Review applications and interviews applicants to match experience with specific job-related requirements.
  • Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
  • Schedule in-person meetings, manage the I-9 process, coordination of pre-hire background checks, and ensure efficient on-boarding.
  • Onboarding:
    • Schedule welcome program, medical surveillance and UNI creation.
    • Communicate with new hires and departments to ensure smooth onboarding experience.
    • Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
    • Schedule in-person meetings, manage the I-9 process, coordination of pre-hire background checks, and ensure efficient on-boarding.
    • Payroll and PeopleSoft Process Management:
      • Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
      • Manage the collections and verification of time off trackers for all Officers ensuring all submissions are up to date and approved by supervisors.
      • Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or reclassifications; leaves of absences and terminations) for PeopleSoft updates.
      • Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.
      • Visa and Compliance:
        • Assist with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
        • Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
        • Maintain communication with ISSO as appropriate.
        • Complete and submit Termination forms to ISSO.
        • Track and ensure compliance concerning I-9 processing, Annual Hospital Training, Influenza Program, COVID-19 Safety & Monitoring program, HIPPA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.
        • Faculty Appointments, Reappointments & Promotions (In addition to the tasks noted under recruitment.):
          • Works with the Medical Staff Office to manage the credentialing process so that new faculty and other credentialled staff (e.g. nurses) are able to on-board smoothly and function in the capacity for which they were hired.
          • Manages the reappointment process every year.
          • Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.
          • Systems and Project Work:
            • Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
            • Manage special projects as designated by the Associate Vice Dean for Human Resources/CAO.
            • IT System Competencies: Demonstrates solid knowledge and ability, and can independently or with minimal supervision, apply the competency in the full range of typical situations. Mentors lower level roles in maintaining consistent resolution of typical situations.
            • Off Boarding:
              • Carry out exit interviews and follow up as appropriate.
              • Discuss data from exit interviews with Manager/Director to make recommendations to the management team for corrective action and continuous improvement.
              • Employee & Labor Relations:
                • Proactively respond to employee relations issues.
                • Escalate all employee concerns, issues or complaints to the Department of Medicine Directors of HR/FA.
                • All issues related to harassment allegations and civil rights complaints will be escalated to Department Directors of HR/FA.
                • With oversight and approval from the Directors, maintain working relationship with union delegates and CUIMC Labor Relations team and adhere to terms of labor contract by monitoring day-to-day implementation of policies concerning wages, hours and working conditions.