Human Resources & Academic Affairs Generalist
Columbia University Irving Medical Center · New York, NY · 1 mo ago
HybridHuman ResourcesFull-time
We need to output HTML fragment with sections: About the role? The posting includes Position Summary, Responsibilities (with subcategories), Minimum Qualifications, Preferred Qualifications. No explicit Benefits, Pay, Schedule. So we should include sections: About the role (maybe from Position Summary), Responsibilities, Minimum Qualifications, Preferred Qualifications. Use
for each heading. Use
for prose,
- for lists.
We need to preserve all substantive info, no boilerplate. Remove duplicated lines etc. The posting includes some repeated lines: "Maintain up-to-date knowledge of HR practices and changing policies" appears twice; we should keep only once? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Duplicate lines are still substantive but maybe we can deduplicate? It says "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to identify duplicate lines and keep only one occurrence.
Let's extract content.
Position Summary paragraph: "The Human Resources & Academic Affairs Generalist works to support the broad range of human resources and academic affairs functions for the ColumbiaDoctors Faculty Practice Organization and Primary Care. With the highest standards of service excellence and integrity, this position will independently plan and prioritize tasks according to time constraints and deadlines."
Responsibilities: It has subheadings: General, Recruitment and HR Operations, Employee Relations and Engagement, Analytics, Records, and Compliance, Other administrative duties.
We need to turn each bullet list into
- . The responsibilities are paragraphs with sentences; we can treat each sentence as list item? The instruction: "Use
- for any list of duties/requirements/benefits". The responsibilities are not explicitly bullet list but we can convert each duty into list items. Probably we should split by sentences or semicolons. Let's parse.
General:
- Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
- Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions
- Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor
- Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments
- Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
- Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers
- Maintain up-to-date knowledge of HR practices and changing policies
- Other duties as assigned within the scope of practice, training, and education
Recruitment and HR Operations:
- Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date
- Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
- Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters
- Coordinate onboarding meetings and itineraries, etc
- Work with supervisor to coordinate immigration/visa paperwork and process, when needed
- Process reclassifications/status changes
Employee Relations and Engagement:
- Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers
Analytics, Records, and Compliance:
- Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as appropriate
- Maintain departmental personnel/medical file
- Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee population
Other administrative duties:
- Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR, and the Office of Faculty Affairs to address & resolve employee changes & updates
- Maintain up-to-date knowledge of HR practices and changing policies (duplicate)
- Provide cross coverage for team members as needed
We have duplicate "Maintain up-to-date knowledge of HR practices and changing policies" appears in General and Other administrative duties. Remove duplicate.
Now Minimum Qualifications:
- Bachelor’s degree in business administration/human resources or related field required
- Minimum of three years’ work experience in Human Resources or an equivalent combination of education and experience
- Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
- Demonstrated knowledge of employment/labor law, including FMLA
- Must be able to multitask in a fast-paced office environment
- Must possess a proven track record of initiative and ability to follow through on tasks
- Must be detail-oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines
- Ability to maintain the highest levels of confidentiality and professionalism
- Excellent communication skills, both verbal and in writing
- Computer proficiency in Microsoft programs, including Word, Excel, and PowerPoint
- Must successfully pass systems training requirements
Preferred Qualifications:
- HR professional certification preferred (i.e., SHRM-CP, SHRM-SCP, HRCI, PHR, CHHR)
- Experience in healthcare and/or academic environment preferred
- PeopleSoft proficiency preferred
- Previous Columbia University experience desired
- Bilingual English/Spanish preferred
Now we need to output HTML with sections: About the role (Position Summary), Responsibilities, Minimum Qualifications, Preferred Qualifications.
We should not include headings for empty sections. All have content.
We need to wrap each section:
About the role
...
etc. For Responsibilities, we could have a- with list items for each duty. Should we group by subheadings? Not required; we can just list all duties. But maybe better to keep subheadings as
- . Ensure we don't duplicate.
Let's enumerate duties (unique):
1. Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
2. Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions
3. Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor
4. Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments
5. Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
6. Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers
7. Maintain up-to-date knowledge of HR practices and changing policies
8. Other duties as assigned within the scope of practice, training, and education
9. Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date
10. Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
11. Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters
12. Coordinate onboarding meetings and itineraries, etc
13. Work with supervisor to coordinate immigration/visa paperwork and process, when needed
14. Process reclassifications/status changes
15. Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers
16. Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as appropriate
17. Maintain departmental personnel/medical file
18. Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee population
19. Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR, and the Office of Faculty Affairs to address & resolve employee changes & updates
20. Provide cross coverage for team members as needed
Check duplicates: we removed duplicate maintain up-to-date knowledge.
Now Minimum Qualifications list items:
1. Bachelor’s degree in business administration/human resources or related field required
2. Minimum of three years’ work experience in Human Resources or an equivalent combination of education and experience
3. Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
4. Demonstrated knowledge of employment/labor law, including FMLA
5. Must be able to multitask in a fast-paced office environment
6. Must possess a proven track record of initiative and ability to follow through on tasks
7. Must be detail-oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines
8. Ability to maintain the highest levels of confidentiality and professionalism
9. Excellent communication skills, both verbal and in writing
10. Computer proficiency in Microsoft programs, including Word, Excel, and PowerPoint
11. Must successfully pass systems training requirements
Preferred Qualifications list items:
1. HR professional certification preferred (i.e., SHRM-CP, SHRM-SCP, HRCI, PHR, CHHR)
2. Experience in healthcare and/or academic environment preferred
3. PeopleSoft proficiency preferred
4. Previous Columbia University experience desired
5. Bilingual English/Spanish preferred
Now produce HTML.
We need to output only HTML fragment, no markdown.
Let's write:
About the role
The Human Resources & Academic Affairs Generalist works to support the broad range of human resources and academic affairs functions for the ColumbiaDoctors Faculty Practice Organization and Primary Care. With the highest standards of service excellence and integrity, this position will independently plan and prioritize tasks according to time constraints and deadlines.
Responsibilities
- Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
- Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related
? Not allowed; only
for section headings. So we can just list all duties in one
- . However we might lose grouping but still preserve all info. It's okay.
We need to ensure we don't include any boilerplate like "Other duties as assigned" is okay.
Now produce HTML.
Let's craft.
About the role paragraph: combine two sentences.
Responsibilities list items: we need to list each duty as
- . Ensure we don't duplicate.
Let's enumerate duties (unique):
1. Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
2. Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions
3. Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor
4. Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments
5. Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
6. Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers
7. Maintain up-to-date knowledge of HR practices and changing policies
8. Other duties as assigned within the scope of practice, training, and education
9. Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date
10. Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
11. Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters
12. Coordinate onboarding meetings and itineraries, etc
13. Work with supervisor to coordinate immigration/visa paperwork and process, when needed
14. Process reclassifications/status changes
15. Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers
16. Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as appropriate
17. Maintain departmental personnel/medical file
18. Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee population
19. Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR, and the Office of Faculty Affairs to address & resolve employee changes & updates
20. Provide cross coverage for team members as needed
Check duplicates: we removed duplicate maintain up-to-date knowledge.
Now Minimum Qualifications list items:
1. Bachelor’s degree in business administration/human resources or related field required
2. Minimum of three years’ work experience in Human Resources or an equivalent combination of education and experience
3. Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
4. Demonstrated knowledge of employment/labor law, including FMLA
5. Must be able to multitask in a fast-paced office environment
6. Must possess a proven track record of initiative and ability to follow through on tasks
7. Must be detail-oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines
8. Ability to maintain the highest levels of confidentiality and professionalism
9. Excellent communication skills, both verbal and in writing
10. Computer proficiency in Microsoft programs, including Word, Excel, and PowerPoint
11. Must successfully pass systems training requirements
Preferred Qualifications list items:
1. HR professional certification preferred (i.e., SHRM-CP, SHRM-SCP, HRCI, PHR, CHHR)
2. Experience in healthcare and/or academic environment preferred
3. PeopleSoft proficiency preferred
4. Previous Columbia University experience desired
5. Bilingual English/Spanish preferred
Now produce HTML.
We need to output only HTML fragment, no markdown.
Let's write:
- for any list of duties/requirements/benefits". The responsibilities are not explicitly bullet list but we can convert each duty into list items. Probably we should split by sentences or semicolons. Let's parse.
General:
- Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate
- Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions
- Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor
- Assist in the academic officer (re)appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re)appointments
- Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
- Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers
- Maintain up-to-date knowledge of HR practices and changing policies
- Other duties as assigned within the scope of practice, training, and education
Recruitment and HR Operations:
- Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date
- Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
- Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters
- Coordinate onboarding meetings and itineraries, etc
- Work with supervisor to coordinate immigration/visa paperwork and process, when needed
- Process reclassifications/status changes
Employee Relations and Engagement:
- Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers
Analytics, Records, and Compliance:
- Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as appropriate
- Maintain departmental personnel/medical file
- Schedule and coordinate required trainings, prepare certificates of completion, and maintain and audit compliance records for required trainings for assigned employee population
Other administrative duties:
- Work collaboratively with Columbia University Irving Medical Center (CUIMC) Payroll, Central HR, and the Office of Faculty Affairs to address & resolve employee changes & updates
- Maintain up-to-date knowledge of HR practices and changing policies (duplicate)
- Provide cross coverage for team members as needed
We have duplicate "Maintain up-to-date knowledge of HR practices and changing policies" appears in General and Other administrative duties. Remove duplicate.
Now Minimum Qualifications:
- Bachelor’s degree in business administration/human resources or related field required
- Minimum of three years’ work experience in Human Resources or an equivalent combination of education and experience
- Exceptional customer service and employee relations skills required, with the ability to handle difficult and emotionally charged situations with professionalism and a results-oriented approach.
- Demonstrated knowledge of employment/labor law, including FMLA
- Must be able to multitask in a fast-paced office environment
- Must possess a proven track record of initiative and ability to follow through on tasks
- Must be detail-oriented with excellent organizational skills and flexible, with the ability to handle multiple projects under strict deadlines
- Ability to maintain the highest levels of confidentiality and professionalism
- Excellent communication skills, both verbal and in writing
- Computer proficiency in Microsoft programs, including Word, Excel, and PowerPoint
- Must successfully pass systems training requirements
Preferred Qualifications:
- HR professional certification preferred (i.e., SHRM-CP, SHRM-SCP, HRCI, PHR, CHHR)
- Experience in healthcare and/or academic environment preferred
- PeopleSoft proficiency preferred
- Previous Columbia University experience desired
- Bilingual English/Spanish preferred
Now we need to output HTML with sections: About the role (Position Summary), Responsibilities, Minimum Qualifications, Preferred Qualifications.
We should not include headings for empty sections. All have content.
We need to wrap each section:
- . The responsibilities are paragraphs with sentences; we can treat each sentence as list item? The instruction: "Use