Senior Fiscal Specialist

Location: Fairfax, VA | Workplace Type: Hybrid Eligible | Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) | Pay Band: 03 | Salary: Commensurate with education and experience | Criminal Background Check: Yes | Motor Vehicle Records Check: Yes | Sponsorship Eligibility: Not eligible for visa sponsorship

About the Department

The Donald G. Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason’s global campus in Incheon, South Korea. The college’s AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government. Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development. Learn more at business.gmu.edu.

About the Position

The Senior Fiscal Specialist supports the financial and procurement operations of the College of Business and provides administrative support to the Director, Fiscal Management in the college. Reconciling financial transactions and providing administrative support for grants and internal financial reporting. Submitting scholarship awards for the college. The Senior Fiscal Specialist ensures compliance with university policies and serves as a key point of contact for procurement-related inquiries, contributing to the efficient and accurate financial management of the college.

Responsibilities

Procurement Support

• Supports administration of the Financial Control system, requiring integration and utilization of data through systems like eVA and Chartwells, or the generation of hard-copy documentation for required and assigned goods and services
• Processes requests and travel authorizations through Mason Finance Gateway
• Screens incoming requests via eVA, the Travel Request system, or hard copy documents, then records them in the document log
• Generates vouchers for payment of authorized expenditures from University Foundation
• Processes credit card purchases when authorized
• Processes scholarship awards to the Financial Aid Office and University Foundation
• Serves as customer service representative in the Dean's Office for all procurement and related inquiries from college personnel
• Serves as initial point of contact in the Dean’s Office for eVA, Purchasing, and Travel Offices

General Office Administration For The Procurement Team

• Collaborates with the Procurement team to support reporting and general office administration functions as needed
• Prepares travel and procurement documents for the Budget team
• Copies, logs, scans, and electronically files all procurement documents
• Creates and maintains electronic procurement related files, maintains required hard copy vendor files, and all credit card documentation in a timely and accurate manner

Grant Administration And Reconciliation

• Conducts a systematic review of Banner financial activity to verify all grant charges and credits are accurate and appropriate by reconciling to source documents post–award
• Prepares monthly/bi-monthly reconciliations
• Enters labor redistribution requests
• Reviews budgets and proposals for accuracy and appropriateness in pre-award

Special Projects

• Designs, develops, and executes projects in accordance with specified time frames and delivers results as established by the Director of Fiscal Management

Required Qualifications

• High school diploma or equivalent
• Experience providing administrative support
• Experience working in an office or business environment
• Skill in the use of computers with intermediate to advanced working knowledge of word processing and excel applications in Microsoft Office
• Effective interpersonal and organizational skills
• Effective verbal and written communication skills
• Ability to work independently and complete multiple tasks within tight deadlines
• Ability to work effectively as a key member of an administrative support team in a dynamic environment
• Ability to handle matters with discretion and maintain absolute confidentiality in a highly visible office
• Must currently possess an appropriate, active, valid motor vehicle operator’s license that meets all of GMU’s requirements for operating state vehicles and equipment under Mason’s Vehicle Use Policy 1411 (https://universitypolicy.gmu.edu/policies/vehicle-use/). The Office of Risk Management reserves the right to review the driver’s licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent