Senior Faculty Officer - IOM

The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives. Through its Faculties and Institutes, the college offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

About the role

This is an 18-month fixed-term contract role reporting to the Faculties Manager.

Responsibilities

• Ensure the IOM has appropriate resources assigned and supported.
• Develop an agreed annual business plan for the IOM in conjunction with the Faculties Manager and IOM Officers, aligned with RCPI’s strategy and objectives.
• Initiate, plan, prioritize, and track workload to ensure all IOM activities and tasks are delivered within specified timelines.
• Represent the IOM on strategic projects where appropriate.
• Support and develop a culture of continuous improvement, excellent clinician experience, collegiality, and partnership with key stakeholders.
• Contribute to annual communications and marketing planning for the IOM.
• Ensure consistent delivery and application of IOM governance structures, complying with the highest standards set by the RCPI Executive and Council.
• Contribute to IOM annual reporting structures.
• Design and streamline operational processes to enhance efficiency and faculty experience for IOM, in line with wider faculties structures.
• Implement and monitor operational policies and procedures in conjunction with internal audit practices for IOM.
• Engage with internal and external stakeholders to foster partnerships and collaborations.
• Attend faculties-related events and governance meetings in person (minimum 2 days onsite per week, with additional days required around IOM events).
• Contribute to annual business planning for the Registry workstream.
• Provide administrative support, manage records, and assist with departmental tasks for assigned Faculties and Institutes.
• Assist faculty officers with administrative tasks and coordinate communication and collaboration with faculty and institute stakeholders.
• Support recruitment to fill vacant faculty roles.
• Maintain RCPI standing orders, ensuring compliance with established procedures and developing new approaches in line with international best practice.
• Manage committee and governance structures.
• Oversee end-to-end events and continuing professional development (CPD) activities.
• Contribute to the production of Faculty-facing reports in support of Faculty Officers.
• Support faculty business development and conversion to membership in conjunction with the Alumni Relationship Officer and Membership Officer.
• Manage IOM-aligned sponsorship (with defined targets).

Requirements

• Three years’ experience in a comparable education environment; experience in medical training or programme management is desirable.
• A third-level qualification.
• Project management qualification and experience.
• Proven ability as a change champion.
• Excellent communication, presentation, and influencing skills with the ability to drive consensus among various internal and external stakeholders.
• Self-starter with proven leadership and team-oriented skills.
• Excellent ICT skills (CRM Software, MS Suite, Quercus, and Kaizen), strong report writing skills, and an appreciation of IT systems and solutions.
• Demonstrated analytical and problem-solving capability, along with excellent interpersonal and relationship management skills, including stakeholder management.
• Excellent organizational and project management skills.
• Knowledge and experience of business management and financial management.
• Attention to detail, analytical, and business planning skills.

Skills

• Operations Management
• Leadership and Team Management
• Stakeholder Engagement and Collaboration
• Strategic Planning and Implementation

Benefits

• 21 days annual leave plus 3-4 college days and long service leave.
• Support for Maternity, Sick, Parents, and Parental leave.
• Employee Assistance Programme with Spectrum Life and annual flu vaccine.
• Flexible 35-hour-a-week hybrid working model from the start date.
• Defined contribution pension scheme: 1.5% employee contribution with RCPI contribution from commencement, increasing after 18 months.
• Pro-rata €1,500 annual flexible benefit upon completion of a successful probationary period.
• Life assurance: 4 times annual salary.
• Learning & Development: CPD options including study leave and unlimited access to LinkedIn Learning.

Pay

€42,500 per annum.

Schedule

• Minimum 2 days onsite per week, with additional onsite days required around IOM events.