Senior Facilities Coordinator

The Role

We are looking for a Senior Facilities Coordinator to join our Facilities Team. As a Senior Facilities Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems.

Responsibilities

• Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them when appropriate.
• Cook up and coordinate the timely restocking of fruit, snacks, beverages, and other kitchen essentials to maintain a welcoming employee experience.
• Oversee catering support for breakfasts, lunches, meetings, and special events, including planning, ordering, setup, and cleanup to ensure seamless execution.
• Provide end-user helpdesk administrative support as required.
• Receive, sort and distribute daily mail/deliveries.
• Answer, screen, and forward incoming phone calls.
• Order office supplies and keep an inventory of stock items.
• Initiate purchase orders as required.
• Absorb, update, and review facility documents. Point person for general administrative tasks such as mailing, shipping, ordering supplies, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
• Other tasks as required by business needs.

Requirements

• 3-5 years of proven experience as a Facility Coordinator, Office Admin or in a similar role
• Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
• Excellent organizational skills, problem-solving skills and ability to efficiently multitask
• Attention to detail in maintaining logs, reporting documentation, and data entry
• Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
• Flexible and able to adapt to changing procedures, systems, and priorities
• Proficiency in Google Office, Microsoft Office Suite

Preferred Qualifications

• Associate’s/College degree; BS/BA in Business Administration or relevant field
• Experience in customer support
• Experience in a high-tech, fast-paced technical office environment
• Certified Notary Public in Colorado

The approximate base pay for this position is $28.62 - $34.56 per hour. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.