Senior Facilities Coordinator
About the role
IonQ, Inc. is the world’s leading quantum platform and merchant supplier, delivering integrated quantum solutions across computing, networking, sensing, and security. The Senior Facilities Coordinator will join the Facilities Team to support the mission of building the world's best quantum computers to solve complex problems.
Responsibilities
- Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them appropriately.
- Assist facilities team with coordination of visitors and new-hires including creating invites, access, and desk and room assignments.
- Ensure office environment is tidy and presentable at all times.
- Receive and prioritize facilities work orders including maintenance, supply, and EHS request.
- Provide end-user helpdesk administrative support as required.
- Receive, sort and manage daily mail.
- Answer, screen, and forward Facilities team emails.
- Order supplies and keep inventory of stock items.
- Initiate purchase orders as required.
- Aid in maintaining office security by following and communicating access and safety procedures and being a liaison with building security.
- Maintain, update, and review facility documents. Other tasks as required by business needs.
Requirements
- 3-5 years of proven experience as a receptionist or in a similar role.
- Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others.
- Excellent organizational skills, problem-solving skills and ability to efficiently multitask.
- Attention to detail in maintaining logs, reporting documentation, and data entry.
- Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner.
- Comfortable working in a fast-paced environment, with the ability to prioritize shifting business needs throughout the day.
- Flexible and able to adapt to changing procedures, systems, and priorities.
- Familiarity with Microsoft 365 Suite and Google Workplace.
- Familiarity with project management software such as Jira, Smartsheets, or others.
Preferred Qualifications
- Associate’s/College degree; BS/BA in Business Administration or relevant field.
- Familiarity with lab environments.
- Experience in customer support.
- Experience in a high-tech, fast-paced technical office environment.
- Certified Notary preferred.
Pay
The approximate base pay range for this position is $29.76 - $35.94 per hour. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.
Benefits
- Comprehensive medical, dental, and vision plans.
- Matching 401(k).
- Unlimited PTO and paid holidays.
- Parenthood/adoption leave.
- Legal insurance.
- Home technology stipend.
Equal Employment Opportunity
We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued.
Export Control Compliance
Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.
Application Instructions
If you are interested in being a part of our team and mission, we encourage you to apply!