Senior Executive – Project Admin & Accounts

About the role

Confidence Infrastructure Limited is looking for a proactive and detail-oriented Senior Executive – Project Admin & Accounts to support the administrative and financial operations of its Landport EPC Project. This role is responsible for managing day-to-day project administration, maintaining financial records, processing bills and vouchers, monitoring petty cash and project expenses, coordinating with Head Office Finance & Accounts, and ensuring accurate documentation and compliance across project operations.

Responsibilities

• Manage day-to-day administrative activities of the Landport project office and site.
• Maintain physical and digital records, correspondence, filing systems, and project documentation.
• Prepare and track official letters, memos, notices, and project correspondence.
• Maintain attendance, leave, and staff movement records in coordination with HR.
• Coordinate office facilities, stationery, accommodation, transportation, and travel arrangements for the project team.
• Process project bills, invoices, vouchers, and supporting financial documents.
• Record and monitor project expenses, petty cash transactions, and reconciliations.
• Verify contractor and vendor bills with approved supporting documents.
• Coordinate with Head Office Finance & Accounts regarding payments, advances, reimbursements, and financial reporting.
• Prepare project expense statements, reconciliations, and budget monitoring reports.
• Track administrative expenses against approved budgets and report significant variances.
• Maintain complete financial and administrative records for audit purposes.
• Ensure compliance with company policies and project procedures.
• Maintain confidentiality of financial, commercial, and personnel information.
• Support the Project Manager with other administrative and accounts-related responsibilities as required.

Requirements

• Experience: 2‑4 years
• Education: Bachelor of Business Administration in Accounting
• Skills: project engineering, project support, administrative support; nice‑to‑have: project management, administrative assistance, project finance, senior executive, large capital projects

Application deadline: 27 October 2026.