Senior Executive Assistant to the CEO

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

About The Role

We’re hiring an Senior Executive Assistant to support our Chief Executive Officer and help drive focus, coordination, and execution across one of the fastest growing companies ever! This is a high-impact role at the heart of a rapidly growing company, suited to someone who is highly organized, detail oriented, proactive, and resourceful. You’ll work closely with the CEO while partnering across the all parts of the Nscale organization, the CEO’s direct reports, and internal stakeholders including Finance, Legal, People, Sales, and regular interaction with Nscale's Board members and other executive teams. You’ll also engage with external stakeholders such as customers, partners, investors, and board members, helping ensure high-stakes interactions run smoothly. Given this is a senior position within the OCEO team we will also have other members of the team that will report directly to the Senior EA.

What You'll Be Doing

• Own a complex, fast-moving calendar with heavy internal and external stakeholder volume across multiple time zones.
• Prioritize the CEO’s time like a business operator, balancing competing demands and shifting business needs.
• Anticipate conflicts, dependencies, and time-sensitive windows before they become issues.
• Resolve scheduling challenges proactively and with minimal guidance.
• Carefully coordinate domestic and international travel logistics with precision, including visas, multi-leg itineraries, and last-minute pivots.
• Prepare and submit expense reports for the office of the CEO.
• Track budgets related to the CRO office with strong attention to detail.
• Carefully coordinate logistics for board meetings, customer meetings, partner meetings, and investor briefings.
• Partner with sales, marketing, revenue operations, legal, and other internal stakeholders to deliver polished materials for senior audiences.
• Handle sensitive and confidential financial, corporate, and personnel information with utmost discretion.
• Act as the central coordination point for the CEO’s direct reports to keep communication flowing efficiently.
• Prepare agendas for recurring and ad hoc meetings.
• Take notes and track action items to support follow-through and accountability.
• Collaborate with other Executive Assistants to streamline departmental workflow and cross-functional communications.

KPIs

• Complex calendar management across multiple time zones and GTM stakeholders.
• Timely coordination of domestic and international travel logistics.
• Accurate expense reporting and budget tracking for the office of the CEO.
• Efficient delivery of board meetings, customer meetings, partner meetings, and investor briefings.

About You

• 10+ years of experience supporting a global CEO & Founder.
• Proven experience managing complex calendars, international travel logistics, and high-volume stakeholder interactions.
• Background in technology, financial services, or high-growth companies is a strong plus.
• Advanced proficiency in Google Workspace.
• Comfortable using collaboration tools such as Slack and Teams.
• Comfortable with frequent travel.
• People management experience.
• Exceptional organizational skills with the ability to manage competing priorities calmly and without error.
• Absolute discretion in handling sensitive financial, corporate, and personnel information.
• Strong written and verbal communication skills, including the ability to draft polished correspondence independently.
• Executive presence and confidence when interacting with board members, investors, and senior leaders.
• Outstanding attention to detail, proactive problem-solving ability, and a high degree of personal accountability.

What We Can Offer You

• A highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there’s anything we can do to accommodate your specific situation, please let us know.