Senior Executive Assistant (Remote)

About the role

The Senior Executive Assistant (SEAA) role is a part-time, 100% remote position available to US-based candidates only. Hey Girl Friday partners with experienced Client Advocates who manage day-to-day administrative and operational tasks for clients, helping them focus on high-value work.

Responsibilities

• Operational + Process Excellence – Execute tasks accurately, improve workflows, and manage logistics efficiently. Keep calendars, projects, and priorities flawlessly organized; minimize errors. Persevere despite challenges and uphold confidentiality with client information.
• Communication Skills – Communicate clearly, concisely, professionally, and listen actively.
• Proactivity + Initiative – Anticipate needs, solve problems before they arise, and take ownership of new responsibilities. Contribute ideas without waiting to be asked while building and maintaining relationships with discretion and professionalism.
• Adaptability + Composure – Thrive under shifting priorities and remain calm under pressure.
• Analytical + Critical Thinking – Make sound decisions and solve problems effectively using reasoning and insight.

Qualifications

• Based in the United States
• 5+ years experience as an Executive Assistant or experience in Operations
• 3+ years experience working in a remote setting
• Able to commit to a minimum of 1 year with Hey Girl Friday
• Proficiency in Google Suite + Microsoft 365
• Proficiency in multiple Project Management software tools
• A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
• A fast and reliable internet connection
• Able to organize a daily workload by priorities
• Excellent written and verbal communication
• Bachelor’s degree preferred

Outcomes

• Calendar + Time Management: No conflicts or missed deadlines, 100% of the time. Meeting prep materials delivered ≥24 hours in advance. Recurring calendar processes automated or optimized within the first 60 days.
• Email + Communication Management: Incoming emails triaged, prioritized, and responded to or drafted within 24 hours. External communications professional, accurate, and error-free ≥95% of the time. Internal and external follow-ups from meetings/projects completed on or ahead of schedule.
• Operational Efficiency + Process Improvement: At least one workflow/process improvement implemented per quarter. Administrative tasks executed with zero critical errors. All recurring operational tasks completed on schedule 100% of the time.
• Project + Task Execution: All client projects and high-priority tasks completed on or ahead of deadlines, 100% of the time. Potential roadblocks proactively identified and resolved before impacting timelines. New responsibilities or tasks taken on without prompting, demonstrating initiative.
• Relationship Support: Internal/external stakeholders engaged professionally, with responses completed within agreed timelines. Multi-party projects or meetings coordinated with zero miscommunications or missed steps. Client or team satisfaction checked quarterly, with corrective actions implemented as needed.

Position Details

• Hours: Working hours are completely dependent upon your commitment to your Client/s. Hey Girl Friday operates in hourly, weekly blocks of “5” Monday-Friday. A 5 hour commitment means 1 hour/day, a 10 hour commitment means 2 hours/day, and so on. You will communicate to Hey Girl Friday the set number of hours you are hoping to work each week, and Hey Girl Friday will work to ensure you have the number of hours you requested.
• Benefits: Flexible work schedule, virtual setup, boutique agency pipeline of pre-vetted clients, invoices and contracts pre-negotiated and managed on your behalf, competitive pay rate of $30/hr.
• Terms: All information obtained and shared during your engagement with Hey Girl Friday is proprietary and confidential to Hey Girl Friday. SEAA will be required to sign an agreement stating their adherence to the guidelines outlined in The Hey Girl Friday Guidebook pertaining, but not limited to, Client Confidentiality, Hey Girl Friday Confidentiality, Exclusivity of Services, and general guidelines for conducting as an Independent Contractor (1099) with Hey Girl Friday.