Senior Executive Assistant, Innovation

About the Role

This role will support the executive leaders and programmatic needs within a newly established strategic area at Seattle Children's. Positioned within the research institute, the role has the potential to impact work across the entire Seattle Children's system. We are seeking highly organized, adaptable, proactive, and creative individuals to join this dynamic team and support this high-growth area of the organization.

Provides administrative support of a highly complex and responsible nature to senior executives. Works closely with high-level internal/external contacts and the executive team, requiring considerable discretion and initiative.

Responsibilities

• Research background material and collect data for financial plans, budgets, strategic goal development/tracking, operating statistics, reports, presentations, and correspondence.
• Exercise independent judgment to reflect the senior executive's style and company policy.
• Work independently to prioritize and manage routine correspondence and contacts; draft, edit, and distribute leadership communications for the organization.
• May independently carry out assignments relating to civic or committee activities involving fund-raising, membership drives, executive retreats, and social functions of the senior executives.
• Maintain complex senior executive calendars; arrange appointments, schedule visitors, and coordinate executive travel.
• Coordinate agendas and schedules for meetings, prepare and distribute meeting minutes.
• Process business expense reports; with delegated authority, approve timecards and routine business expenses for senior executive's direct reports.
• Provide executive recruitment support.
• Develop standard work processes for the department and assigned committees.
• Partner with teams across the organization to ensure completion of time-sensitive reports, projects, presentations, and communications.
• Mentor and provide guidance on administrative systems and procedural questions to administrative staff and other departments to create and sustain standard work and consistency of practice.

Requirements

• High school diploma or equivalent experience.
• At least five (5) years of experience in a complex, responsible administrative position, including at least three (3) years of experience providing administrative support to executive-level positions.
• Experience taking and transcribing meeting minutes.

Preferred Qualifications

• BA degree or completion of college-level administration courses.
• Notary Public certification.
• Direct experience working in an academic or publishing environment.
• Reference Manager experience.

Pay

Compensation range: $88,786.00 - $133,180.00 per year (based on full-time employment of 2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

Benefits

Seattle Children’s offers a generous benefit package, including:

• Medical, dental, and vision plans.
• 403(b) retirement plan.
• Life insurance.
• Paid time off.
• Tuition reimbursement.

Additional details on benefits can be found on our website.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible.

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent academic medical center for Washington, Alaska, Montana, and Idaho – the largest region of any children’s hospital in the country.

U.S. News & World Report consistently ranks Seattle Children’s among the nation’s best children’s hospitals. For more than a decade, Seattle Children’s has been nationally recognized in key specialty areas. We are honored to be one of the nation’s very best places to care for children and the top-ranked pediatric hospital in Washington and the Pacific Northwest.

As a Magnet-designated institution, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity, and Innovation.