Senior Executive Assistant

About the role

The Wake County Government is seeking an experienced and highly skilled Senior Executive Assistant to provide exceptional administrative and operational support to the County Manager’s Office. This is an outstanding opportunity for a mission-driven professional who thrives in a fast-paced environment and is motivated by public service and community impact.

Responsibilities

• Provide comprehensive day-to-day administrative support to the County Manager’s Office
• Cook up and manage calendars for assigned executive leadership
• Oversee and process all accounts receivable and purchasing transactions, including contract payments, invoice processing, purchase orders, and p-card reconciliations
• Draft, enter, and process contracts for select departments
• Plan, coordinate, and support Board of Commissioners meetings, committee meetings, and special sessions
• Prepare, post, and manage meeting and committee agendas and related documentation
• Serve as a primary point of contact between the County Manager’s Office, county departments, and external stakeholders
• Provide front desk and phone coverage, responding to public inquiries, requests, and concerns with professionalism and empathy
• Support department projects, activities, and strategic initiatives as assigned
• Aid in planning department and County-wide events and functions
• Serve as a backup to other administrative staff and maintain cross-training in all departmental administrative functions

Requirements

• The Basics (Required Education and Experience)
• Associate's degree in Business Administration, Office Administration or a related field
• Three years of experience in increasingly responsible administrative and executive support work
• Valid Driver’s License and “safe” driving record
• Equivalent education and experience are accepted
• Please include ALL prior work experience on your application and resume.
• Preferred Education and Experience
• Bachelor's degree in Public Administration, Office Administration or a related field
• At least five years experience working for executive staff, selected/appointed officials and/or a governing body
• At least five years experience providing administrative support at an executive level
• Excellent computer skills including a proficient skill level in Excel, Word, and PowerPoint
• Excellent writing skills
• Exceptional organizational skills
• Demonstrated data management skills

Qualifications

• Excellent communication (verbal and written)
• Strong interpersonal skills to build and maintain positive relationships with staff, Board and community members
• Ability to actively participate as a member of a team to move toward completion of goals
• Need to be proactive initiating actions as need to accomplish work
• Possess exceptional customer service skills
• Adaptable and comfortable with change and innovative
• Proficient in Word, PowerPoint and Excel and have aptitude to learn additional software as needed

Benefits

Wake County Government is an Equal Opportunity Employer. Equal Employment Opportunity is the right thing to do, and it’s the law. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected. We believe that diversity and inclusion are essential to our success as an organization and to the communities we serve.