Senior Executive Assistant

What You Will Contribute To Altos

Reporting directly to the Chief Financial and Business Officer, this Senior Executive Assistant acts as the strategic administrative partner for a multi-disciplinary team of executives, which includes Finance, Business Development, Product Development, and Drug Discovery & Development Sciences. This person will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to these functions.

Responsibilities

• Completes a broad variety of administrative tasks for the aligned leaders including managing an active calendar of appointments and complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages internal and external meetings, including meeting logistics, minutes, and compiling related materials and documents.
• Provides a bridge for smooth communication between the Chief Financial and Business Officer’s office and internal departments and other members of the executive committee; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Initiates project planning and follow-up actions to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues and actions.
• Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, business development activities, and other department needs.
• Lead for, and manager of, administrative programs and projects across the department.
• Organize, plan, and execute team events.
• Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned.
• Be a highly engaged and collaborative administrative team member to support intermittent executive coverage needs, and site support activities and events.

Who You Are

• Minimum Qualifications
• Preferred Qualifications

The salary range for Redwood City: Senior Executive Assistant: $159,400 - $204,400

Exact compensation may vary based on skills, experience, and location.