Senior Executive Assistant

About the role

This hybrid position will work remotely as well as onsite in our Sherman Oaks or Mountain View office.

Responsibilities

• Support C & VP level leaders across our organization
• Manage complex executive calendars, balancing competing priorities
• Drive cultural engagement within your organization and site
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s)
• Cook up complex international and domestic travel
• Coordinate complex international and domestic travel
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority
• Coordinate complex international and domestic travel
• Other miscellaneous administrative responsibilities

Requirements

A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocate for cultural improvements, nurture relationships, and drive work to impact the health of their teams.

Qualifications

• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)
• Great communication: Communicate clearly, at multiple levels and with diverse audiences
• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAs
• Nimble: Flexible and responsive as schedules, priorities and business landscapes change
• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction
• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature
• Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core values
• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail
• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed
• Leverage technology and emerging AI tools to improve efficiency, organization, and productivity

Skills

• Ability to leverage technology and emerging AI tools to improve efficiency, organization, and productivity

Benefits

• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Paid Time Off
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Short-Term/Long-Term Disability Insurance
• Plus other wellness benefits to include:
• Fertility
• Mental Health
• One Medical

Pay

The salary range for this role is $88,700-$141,800. Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs.

Schedule

This hybrid position will work remotely as well as onsite in our Sherman Oaks or Mountain View office.